How much coffee (and tea?)?

10 teas for 120 guests? I would do half the number of guests, just in case. If you have 120 guests, 60 coffees and 60 teas.

Well then..... If That is the case if You think the older people might want more coffee i would try a Starbucks They have travel coffee or least ours does here They give extra and it will save money and They do sweet tea Just a Thought

Better to have too much than run out.

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60 teas? That seems like an awful lot. I've never been to a wedding that served tea, only coffee.

View Quoted Comment Most of the wedding I've been here in the East Coast give coffee AND tea options. More common, there's a cup and saucer on the individual plate setting for coffee or tea and guests request it from the waiters/ waitresses than a stationary coffee/tea set up. I guess my point is, it's better to have more than to run out. You have a 120 guests, you should have a total amount coffee/tea of 120 or at least close to it, like a 100. There will be people that will have more than one cup.

I am a coffee drinker especially if there was an open bar and I happened to have a few drinks. On a typical day I will have multiple cups of coffee and when going out to dinner,I will have a decaf at the end.

Oh wow I know my numbers won't help because apparently we drink a lot more coffee and tea then normal people.

We hosted a full coffee/espresso/tea bar starting an hour prior to our ceremony through to a half an hour prior to the end of our ceremony, so 5.5 hours. We had 65 guests and served more than 160 cups of coffee and a little under a 100 cups of tea.

Is there no way your caterer can provide coffee and tea? I would hate to have a specialty company come out and provide coffee but have people waiting in line or expecting coffee and not getting any.

We paid for coffee and tea to be available for all our guests (minus those under 18 since they were all under 10). We had 116 guests over 18 and went through 100 cups of coffee and 30 cups of tea. Our reception ended at 4:30pm.

How big is this "cup of coffee"? 1 cup is only 8oz, which is a pretty small amount of coffee to me. I would be safe and estimate at least 12oz for a cup, and multiply by that. Honestly.... coffee *should* be cheap. I would order a lot of extra. And just keep the teabags in the end if you want. Not sure how this is being served. Baby teapots for individual guests or from a hot water dispenser? Order a lot of extra to be safe.

Some people only drink tea (like me!) So it would be nice to provide that as an option. I don't have advice for the quantity other than that it would be better to overestimate so you don't run out.

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Haha! That certainly is a lot! If it helps, they won't be delivering until dinner, so coffee will be available from 8pm-10pm.

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No, there isn't a way for our caterer to provide the coffee and tea, which is why we're looking elsewhere. I'm honestly not concerned about the coffee, but I want to make sure we'll have enough for the "average" amount of coffee drinkers.

I would make sure there was enough coffee and tea to cover all my guests. For tea, couldn’t the coffee vendor or your caterer provide an urn if hot water and you can purchase a box of tea bags for savings? I guess this is foreign to me as coffee and tea are usually included in catering costs.

Whats with the coffee for the old people? LOL. It’s generally younger people who spend outrageous sums of money on Starbucks.

View Quoted Comment Honestly, ask your caterer what they'd suggest. They are the experts in "How much per person"

If they have no idea, have at least one cup per person. I usually have a cup of coffee or tea before I leave a wedding to sober me up. I'd be so disappointed if I found out the couple only had enough for a handful of guests.

Is is there a way to do a consumption option? If you pay for 100 cups and they only serve 20 cups...what happens? I'd ask for more information.

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Well, I hate to assume, but in my experience the older guests enjoy coffee with their desserts. Younger guests, although apparently stereotyped to spend lots on Starbucks, generally consume more alcohol in the later hours and don't like to give up the party for some cake and coffee. But again, that's just my experience and what I know my closest friends and family will do. We didn't even realize we needed to *have* coffee since it hasn't been included in any of our catering proposals, or even noticed at many other weddings we've attended. But, I saw a thread last week that made me want to explore my options.

Thanks for your recommendation on the tea. I'm going to see if that's an option.

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No, as I stated in my original post, we can't brew more or only pay for what's consumed. The balance is due a week prior, they brew exactly what is contracted for, drop off, and come pick up later.

I'm surprised that you would be disappointed to find out that there was only enough coffee for a certain amount of people. Isn't that typically how all of this works? Bar is based on number of guests, you have enough food for a certain amount of people, I would assume the same is applied to coffee. Which is why I'm inquiring here.

You should account for people having more than two cups of coffee and tea.

But the bar and food is based on ALL your guests. Her point is that if you only brew 60 cups of coffee, guest number 61 gets no coffee even if they wanted some. Or guest 40 gets no coffee because some guests had two cups before they got up for coffee.

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I understand what her point is. That's why she's asking here - how much coffee should she contract for? Not, "how would you feel if I only ordered 40 coffees".