Hotel room blocking

I would suggest setting up your room blocks as soon as you book your venue. Depending on the time of year of your wedding or other events that may be coinciding the weekend of your wedding, the longer you wait, there may not be any availability left at the hotels. I know of a great company, JC Room Blocks. They negotiate the blocks for you and get you the best rates. My friend used them and she was able to get complimentary shuttle service to and from her venue plus a free bridal suite. JC Room Blocks' services are also free. Here's the website: They also work nationwide:

http://jcroomblocks.com/

There are so many factors involved when figuring out the number of rooms to block for wedding guests. i think it depends on where you are having your wedding. its nice to block hotel near or at your wedding ceremony/reception site. but if it is expensive, its nice to give guests a cheaper option.

You have to take into account

1-How many are families have less than four people (1 room)?

2-How many families will need more than one hotel room? How many will need adjoining rooms?

3-How many guests are couples and will only need one room.

Also, when blocking rooms, don;t book with a hotel that makes you responsible for unnused rooms. This is called attrition, and you should avoid as much as possible. THere are tons of hotels in every city offer a courtesy room block where you dont pay anything to block rooms.

Here is more information on these kinds of room blocks and how to get them: http://grouptravel.org/wedding/what-is-a-courtesy-room-block-do-i-need-one-for-wedding-guests/

Also, if you don't have more a need for more than 10 rooms, then have people book hotels on their own. Just provide a list of hotels near your venue.

I second JC Room Blocks. I can't say enough good things about them. I was a bit unsure about the process of blocking rooms for my wedding (which will be in July) when I came across their website. When I read through it, my immediate instinct was that it was too good to be true...but they are legit. Jenny guided me through the entire room block process by phone/email (I am from MA, I believe they are based out of CA) and was incredibly helpful and responsive- she anticipated every question I had before I had the chance to ask! From figuring out how many rooms to block on each day and providing me with a detailed report of area hotels (along with special rates she had negotiated), to contacting the hotel we ultimately decided on and setting up the reservation process, Jenny took on almost all of the planning process while listening closely to what we wanted. ALL FOR FREE. As someone who does not enjoy event planning, these ladies were a god send.