Hotel Blocks: I am SO FREAKING CONFUSED.....I have contacted a few hotels for pricing regarding hotel blocks and I got an answer a few moments ago from Hamptons in Swansboro, NC (about 20-30 mins from the beach house we would be renting out) and it is $124 per night + tax. Is this okay? I am just lost as I've never done this before. Any help or information would be amazing! TIA!!! ***BTW I found out that Kleinfelds hotel bookers charge for searching and add it onto your hotel prices. I was just advised this through 2 hotels and they increase the amount of rooms***
With a quick google search, it looks like this is similar to their average price, which I generally think is a reasonable price for a hotel (depending on quality, city, etc.). Is your concern that the price per night of the hotel is too high or something else? If you are concerned about additional costs through the Kleinfeld hotel block service, you can avoid this simply by directly calling the hotel you are interested in and they will set the block up for you without additional charges.
Personally, I would wait until you are closer to the wedding (3-6 months) before booking the hotel block as prices can be subject to change - when I gave a quick google, I wouldn't have even been able to look up anticipated prices that far out and would have to call the hotel for April 2021.
The pricing of the rooms depends on the month, location and if a holiday falls on any of the days that you will be staying. I wouldn’t suggest waiting 3-6 months before the wedding because the pricing will change. It’s best if you act on it now so you can lock in the price they offered you, and if there is a cheaper rate that pops up closer to the wedding they will honor it for you especially if you have a lot of rooms booked. That’s not something they will tell you but be sure to ask that question. Also make sure it’s a courtesy block and not a contracted block.
I'd see what the price is for a hotel room per night that weekend at the hotel. If that $124 is less, that is a good deal! Otherwise, I would ask them to knock a few dollars off, even $5 or so. Never get a block of rooms that you are required to pay for if a certain amount doesn't book. You should never have to pay when blocking rooms.
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THIS! I work in corporate events and the WORST mistake I ever made was booking a room block that needed to be filled or else we’d get charged for it. We had 20 of the 30 rooms booked, and it wasn’t until I saw the final bill that I saw we had been charged $6000 for the 10 unused rooms! Had to go back and forth arguing with them for MONTHS, and ultimately got them to rescind the charge but only because we’re a huge corporation and were planning to host a $60-80k ANNUAL event there, so they had more to lose by not refunding us the $6k. But with a wedding that never would’ve worked because you wouldn’t have future events to use as leverage.
Just be super careful, clarify repeatedly that you won’t get charged for rooms that don’t get booked! This was my nightmare at work the past few months and it wasn’t even MY money so just make sure you don’t do this to yourself 😂
I agree with PP. Make sure you ask for a “courtesy block” and understand the deadlines and when or if you will be charged for unused rooms. My hotel gave me 30 rooms and a deadline for fill them or I had to give them up. It worked great but you may get stuck with a bill if you don’t read the fine print. Good luck.
If you get a courtesy block you aren't obligated to pay anything if the rooms aren't filled. Whether you do a courtesy block or a contractual block of rooms they will give you a cutoff date which is the date that any rooms that aren't picked up will be released back into the hotel inventory. Even after the cutoff date they will still offer your rate if it isn't busy. If you need anymore advice regarding the room blocks just let me know, I have worked in the hotel industry for over 15 years.
That sounds reasonable. I asked about breakfast with mine, and they included breakfast the next day.
In defense of Kleinfeld (I don't work there, but I did use them for a hotel block):
The idea with using a service to do this like Kleinfeld or Hotel Planner is that it makes it easier, but they're not doing it just to make it easier for you, they want to make money too. Also the person who helps you already has contacts with the hotels, so they might be able to negotiate a better deal for you (for me that meant a later "reserve by" date).
I think it's kind of like ordering food through GrubHub. When you order the food that way, you're paying roughly 15% to GrubHub, but the food doesn't cost more, the restaurant just gets 85% of what they would've gotten if you ordered directly from them. The Kleinfeld person who helped me will get a 7% commission of whatever my guests pay for their rooms. Hotels are going to tell you that it's more expensive to use a service, but it might really be more expensive for the hotel, not your guests. Obviously, I would recommend using a service. I think calling a bunch of hotels sounds exhausting. Also, if the results you get from Kleindeld include the hotels you've already called, can compare the prices they each give you and you're not obligated to book through the service. And, like everyone else said, however you end up booking the rooms, make sure it's a "courtesy block" so you don't have to pay for anything.