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Ashley
Dedicated May 2022

Hotel Block?

Ashley, on November 3, 2021 at 5:59 PM Posted in Planning 0 4
I was originally planning on having a hotel block for my guests but now I'm questioning if it's the best idea. A little background: I'm having a small wedding (50 guests max), no wedding party/ no rehearsal dinner, and most of our guests are coming from out of town. I got a couple quotes from hotels for a block and I think they're pretty standard since they have similar requirements: one is 15 rooms and the other is 10 rooms (most of the out of town guests are couples so I don't need 50 rooms anyways), have a 2 night requirement (both gave me Friday and Saturday, wedding day is the Saturday), have a slightly lower nightly cost than what I see when I look at booking single rooms, and require 50% of the rooms in the block booked or my card will be charged for the difference. I have some concerns. Since I'm not having a rehearsal dinner and the day before my wedding is a week day, I don't expect too many guests to come on the Friday, which means they may not be placed in the room block and get charged regular rates while I pick up the tab for the difference if we don't hit the 50% mark. Also, I'm not sure if having two hotel blocks at separate hotels would be confusing for guests. We don't want to have a rehearsal/welcome dinner the night before for a couple reasons, and the ability to have the rooms booked for Friday doesn't outweigh our reasons to not have the dinner. I want to be a gracious host but I'm not all that comfortable with the risk of having to pay the difference for half of the unbooked rooms. Am I over thinking this? Or are these bad quotes? Should I suck it up and take the risk to be a good host, or save my money? I was thinking my alternative would be to list nearby hotels on my website instead of doing the block, is that okay to do? Thanks 😊

4 Comments

Latest activity by Marianne, on November 4, 2021 at 10:21 AM
  • H
    Master July 2019
    Hannah ·
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    If you aren't able to get a courtesy block (which requires no money down and no responsibility on your end), I would skip the block and just list some nearby hotels.
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  • B
    VIP July 2017
    Becky ·
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    We had a similar situation (the hotels near us did not offer a courtesy block, so we would have been on the hook for the rooms - yikes! right?) and just listed out hotels we had heard/knew good things about on our website. People were fine. Frankly, when H and I go to weddings out of town, we do usually go the night before (so we have time to get ready the next day) *but* we rarely take advantage of room blocks.

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  • Fiona
    Super May 2024
    Fiona ·
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    I wouldn't do block rooms because as you said people might not turn up on the days to get the deals or they might not want to stay at the hotels you have blocked rooms at. I would just put a list somewhere for them and let people find their own accommodation. Can the hotels offer a percentage off if they say they are your guests without you having to block out a whole set of rooms? Smiley smile

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  • M
    Expert September 2021
    Marianne ·
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    I would keep looking for other hotels, but be sure you request a "courtesy block" - it'll be 10-15 rooms per night with no financial obligation if rooms go unused, instead they'll release any unused rooms like a month before the event.

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