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Devoted June 2020

Hotel Accommodations for Small Wedding

Dynesha, on September 10, 2019 at 10:28 AM Posted in Planning 0 7

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Just trying to gain some insight as to how to accommodate guests for our wedding next June. We are only planning for 50-55 guests and about half need hotels or Airbnb accommodations. Some of the hotels I’ve looked at have a minimum of 10 rooms for a hotel room block and will charge us for any unused rooms. The impending cost is making me hesitant about reserving a room block since we would be charged for any unbooked rooms and we are already paying for everything ourselves.

Should I just provide nearby hotel and Airbnb suggestions on our website or book a room block? We talked about getting transportation for our guests to the venue since there is an endless open bar.

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7 Comments

Latest activity by Emily, on September 10, 2019 at 1:04 PM

Legend November 2019
Caytlyn · on September 10, 2019 at 10:33 AM
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While a room block is nice, it's not a necessity. If you are worried about being charged for the extra rooms, just skip it and provide recommendations.
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Master May 2019
Cyndy · on September 10, 2019 at 10:42 AM
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Most hotels will give you a timeline for that block and then you can release them back to the hotel with no charge. I would ask for more clarity on that because it’s nice for your guests to have a block. We had 55 people and that what we did
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VIP October 2020
Samantha · on September 10, 2019 at 10:52 AM
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If you can’t find a courtesy block, I’d skip it altogether. It’s hard to predict how many rooms will go unused, especially in a smaller wedding. Prepare suggestions and link them to your wedding website and encourage guests to book early if you’re worried.
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Champion October 2018
Kelly · on September 10, 2019 at 11:13 AM
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It’s fine to skip it. No hotels in our town do courtesy blocks and even though almost every single person attending our wedding would need a hotel, our wedding planner advised us to not sign up for something we would be held financially liable for.
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Devoted September 2020
Shireen · on September 10, 2019 at 11:19 AM
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I would definitely ask for clarity on being charged for unused rooms, usually there is a deadline for them to book and if not booked the rooms can be released back and you shouldn't be charged.
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Legend July 2019
MrsD · on September 10, 2019 at 11:45 AM
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I would contact large hotel chains (Marriott, Hilton, etc.) and ask if they have complimentary blocks. If you can't find one within a 5-30 minute radius of your hotel, I'd skip a block and just list two options (a cheaper one and a nicer one) on your website.
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Dedicated October 2019
Emily · on September 10, 2019 at 1:04 PM
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We invited about 55 guests and about 45 of those are OOT. I spent a lot of time calling hotels trying to secure courtesy room blocks and was about to secure discount codes since we knew that we couldn’t fill a minimum number of rooms. I included those hotels as well as a couple of other recommendations. Maybe it’s because we are having a higher decline rate than anticipated, but I am pretty sure not a single guest is staying at those hotels. I did make myself available to any guest who needed neighborhood recommendations for booking AirBnBs, which I think was more helpful.
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