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Brianna N
Super October 2019

Guest transportation question... Help!!!

Brianna N, on June 5, 2019 at 3:29 PM Posted in Planning 0 15

So, we are getting married on October 12th of this year. My FH and I live in Memphis, TN, as do all of his friends, some of mine, and his family. My family and the rest of my invited friends live in Atlanta, GA, plus some scattered elsewhere (Vermont, California, etc.). So, we decided to get married in Franklin, TN (just south of Nashville), which is a good middle point between Memphis and Atlanta (about 3 hours for everyone instead of 6-7 hours for one group or the other). All of this to say, pretty much everyone is an OOT guest. We are having our ceremony at a historic chapel in downtown Franklin, and the reception and room block at a hotel about 10-15 minutes away. So, my dilemma is whether or not to provide transportation for our guests (estimate 75 will be attending, inviting 100).


The ceremony location itself doesn't have parking, but one block away is a large and free parking deck. At first, I was set on providing transportation from hotel to the ceremony, then back, that way guests wouldn't have to walk to and from cars for the ceremony. However, I have started getting quotes from transportation companies (that have large buses) and holy cow!!! I am being quoted **** bucks just for that! It is way out of our price range and now I have no idea what to do.


Is it horrible of me to not provide transportation for the guests? I will get cars for the bridal party and us of course, but I just cannot afford two thousand dollars for a 10 minute trip two ways. I feel so bad about this and am completely lost on what to do.


Does anyone have any other suggestions on how they provided transportation at a lower cost? Would it be horrible for me to not provide transportation? I need help!

15 Comments

Latest activity by Colleen, on June 5, 2019 at 8:28 PM
  • M
    Legend June 2019
    Melle ·
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    I don't think it would be horrible if you didn't

    another thing you can consider and i don't know the costs of this by the way, are uber passes. i heard that for uber events or lyft events. i think you're supposed to give credits to riders or something and then you get back the unused credit.

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  • Brianna N
    Super October 2019
    Brianna N ·
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    I've never heard of that! I will definitely look into it. Thank you!

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  • Kelly
    Champion October 2018
    Kelly ·
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    That’s a pretty standard rate for shuttle busses. I’ve heard of people getting school busses because they are cheaper? I’ve also seen people give guests Uber gift cards in welcome bags. It’s been a while since I’ve been to Franklin but from what I remember there was Uber/Lyft for people that don’t want to drive. If none of these things are in the budget that is fine as well.
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  • MrsD
    Legend July 2019
    MrsD ·
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    It's not required, as long as there are uber/lyfts/taxis in the area. If we went to a wedding, we would probably do that or carpool. We are providing transportation from our blocked hotel to our venue & back (ceremony and reception at the same place). It's costing us $1,100 per bus. We put it on our RSVP so guests could tell us if they want to use it or not, so we didn't overbook buses!

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  • Victoria
    VIP October 2018
    Victoria ·
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    Yep, school buses can run half the price of the quotes you've gotten.
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  • Lauren
    VIP September 2019
    Lauren ·
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    There is always Lyft and Uber. Many guests might even have rental cars.

    Another option is to talk to the hotel and ask if they have a shuttle that you can use for guests. You are spending money on your reception there and your guests are spending money to stay there, the hotel might throw a shuttle in for free or for a discount. Couldn't hurt to ask.

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  • thisismrsb
    Expert June 2019
    thisismrsb ·
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    You already did the research and found a nearby, free, parking garage. You should be fine. If you want to provide transportation, check to see what the hotel has to offer. One of the hotels we are using provides a shuttle service to and from the venue site as part of our wedding room block package.
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  • H
    Master July 2019
    Hannah ·
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    I second this. I got the shuttle from the hotel we have a room block with fire a whopping $192 for the day (hotel is a mile down the road and only fits like 11 people so will take multiple trips).
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  • H
    Master July 2019
    Hannah ·
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    That should be for not fire. My autocorrect has a mind of its own
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  • Brianna N
    Super October 2019
    Brianna N ·
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    Thank you guys!!!

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  • Lauren
    VIP September 2019
    Lauren ·
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    That's awesome! I was the planner for my college group to attend a conference out of state and I was able to negotiate a shuttle from the hotel to the conference venue. Many students didn't end up needing it but I didn't want them to be stranded without a ride. This was before Uber and Lyft were really big.

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  • Brianna N
    Super October 2019
    Brianna N ·
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    Okay, so I just want to say that I am so grateful for this community! I looked into this and it works perfectly for what I am looking for. Thank you!

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  • Tris
    Expert August 2019
    Tris ·
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    I have attended a wedding where the parking was a little bit of a walk to the venue. Everyone tried to carpool, then park as close as we could. It was no big deal.
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  • Tara
    Expert June 2019
    Tara ·
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    If you can, I would wait to see what people start booking. I was going to provide transportation to go to all three hotels that I put blocks on, but most of my guests ended up booking Airbnb’s so we are suggesting Uber and Lyft since they would have to get to one of the hotels anyway and the venue is probably the same distance that they would be spending for that. One thing you can do is start an event with Uber and subsidize part of the Uber rides.
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  • Colleen
    Dedicated May 2020
    Colleen ·
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    Some ideas: if your guests haven’t booked the hotel yet, call around - some hotels by me (NJ) provide transportation if you book a certain number of rooms.

    In welcome bag at the hotel, maybe put a $10 Uber gift card?

    Is there a way way you can order a bunch of Uber’s to take everyone? It wouldn’t be cheap but it might be half or less than the quote for busses.

    In no way are you responsible for providing transportation, it’s always a nice touch but people should be responsible if they decide to drive or they can call themselves an Uber.
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