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Dedicated August 2021

Etiquette for Shuttle/transportation? Also, room block question

Nicole, on October 9, 2019 at 4:12 PM Posted in Etiquette and Advice 0 6

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What is the etiquette for shuttle services/transportation?

Our ceremony/reception will take place in the same spot. I feel that all of the weddings that I’ve went to and all of the weddings that I’ve traveled for (I go to 2-3 weddings out of state minimum each year for the past 8 years or so) that this has never been an option, but as I research wedding etiquette and read posts in message boards I see this as a topic. I figured that I would ask.

Also, we are inviting 300 guests, and probably at least 40% of those guests are from out-of-state.

Are we better off getting a hotel room block closer to the airport, somewhere in-between, or closer to the venue? Our venue is basically on the border of Illinois/Wisconsin which will be perfect for Illinois and Wisconsin residents (he is from Wisconsin and I’m from Illinois), but not the most convenient for guests who will be flying in.

Just looking for some feedback and recommendations here. If we can cut costs on worrying about a shuttle service, we may be able to host a casual welcome party at one of the hotels which would give us more face time with our out-of-town guests.

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6 Comments

Latest activity by MrsD, on October 11, 2019 at 10:15 AM

Master May 2019
Chandra · on October 9, 2019 at 4:21 PM
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I think they're nice if things are conveniently located but it sounds like there will be plenty of OOTers and they'll have to find a way to the area from the airport. I would probably skip the shuttles and let them figure out their own car rentals.
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Legend July 2019
MrsD · on October 9, 2019 at 4:27 PM
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I would pick a hotel closer to the venue, and farther from the airport. That's at least what I prefer when we go to weddings. We always stay at the blocked hotel unless the wedding is 30 minutes or less away and we can uber, typically we always drink at weddings so driving is never an option. We invited 225 guests, and our final count was 125. Most our guests were out of state. We provided transportation and it cost $1,100 per bus roundtrip.
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Lady · on October 9, 2019 at 4:50 PM
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I would definitely pick a hotel near the venue. If it's not walking distance to the venue, I would maybe look at a shuttle, but it's not necessary. Lots of hotels offer a free shuttle service with a room block - maybe look at one of those?
If people are coming from out of state or all over illinois/wisconsin then almost everyone will have a car anyway, so I would worry about transportation to/from the airport or anything.
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Dedicated August 2021
Nicole · on October 9, 2019 at 7:00 PM
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Are you in the Chicago area?

I don’t think that we will have less than 200 realistically. And the closest two-star hotel/non-motel is about 8 miles from the venue. Google Maps says that driving distance is about 10 minutes more for the hotel that we like because they have a lot of options for us to host a welcome party and a newlywed brunch after the wedding.
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Devoted August 2020
Lauren · on October 9, 2019 at 8:50 PM
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For me part of my decision depended on the alcohol situation during the reception. Because we decided to do open bar I found a hotel that gave me a deal and included transportation. If that wasnt possible I was going to choose the closest to the venue. IMO, if I'm offering for people to have unlimited drinks I want to help them have an option of staying safe. I dont think its necessary if it's not in your budget or available through the hotel, but a nice thought. If you're not having open bar then I would think they can figure out their own carpooling/rides no problem, though trying to find a hotel that offers transportation included would still be a nice gesture!
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Legend July 2019
MrsD · on October 11, 2019 at 10:15 AM
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No, I'm in Denver (which I almost think would be more expensive since median home prices are double Chicago but I'm not sure). We had guests RSVP for the shuttle on their RSVP card, so we knew how many people to plan for. I think 10 minutes is fine for guests to uber. We had a large rehearsal dinner with 70 people, then went to our hotel bar after with all the additional guests in the hotel, then saw a lot of people the next morning for breakfast at the hotel the day after. So I get what you are saying, it's great to involve everyone all weekend!
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