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Katie
Expert April 2023

Wedding Planner/Wedding Coordinator or Totally DIY?

Katie, on November 19, 2013 at 11:22 AM Posted in Planning 0 28

In the past couple of days I've started considering using a wedding coordinator/partial planner to help me stick to my budget, give vendor referrals, and make sure everyone gets where they're supposed to be on the day of so that my Mom and I don't have to worry about it. I spoke to a lady last night that seemed awesome, but I'm a very Type-A personality so the thought of giving over any control is really hard for me. Not to mention, it almost sounds silly to spend more money to have someone help me stay in budget, but from what I'm reading a lot of partial planning services include vendor discounts, complimentary glassware rentals, linens, etc.

So ladies, are you using a coordinator/partial planner? Doing it all yourself? For recently married, did you wish you had someone to coordinate your big day if you had previously decided to let your family do it all? I'd love to hear your experiences!

28 Comments

Latest activity by KR, on November 20, 2013 at 12:01 AM
  • Anisea
    Master July 2014
    Anisea ·
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    Day Of Coordinator to direct traffic, dont pay alot for someone to do legwork for you, but you will want a person on the day to point vendors in the right direction, and handle everything behind the scenes

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  • KayDwitWill
    Master May 2015
    KayDwitWill ·
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    I can't afford the help so I'm doing it all myself and with the help of a friend who loves to plan events. I may miss out on some discounts but I'd still be paying less than having to pay a coordinator.

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  • We'llAlwaysHaveParis
    Master November 2013
    We'llAlwaysHaveParis ·
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    I don't want to field calls and decisions through a 3rd party - no coordinator for me.

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  • Angel
    Super March 2014
    Angel ·
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    Girl, if I had the money I would pay for a wedding planner. I always thought it was a waste of money, but NOW, I think they can be very valueable lol. It's not the big things that stress me out, but it's the small details. But I do have a Day of coordinator.

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  • Katie
    Expert April 2023
    Katie ·
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    Just as an example:

    The lady I talked to last night is $650 for day before/day of coordination (rehearsal and all day for the wedding) with some help to set up the night before and directing all the traffic. She has linens as well that I can use (they aren't provided by my reception venue).

    Partial planning with referrals, some of the leg work, and suggestions to help keep me in my budget (which honestly feels impossible right now, especially since FH insists on serving a full dinner) is $1000, but she offers a $100 discount if I pay in a lump sum instead of doing payments. I have the ability to do that financially, so that would run me $900.

    The linens I was looking at were going to run me around $500, so that almost pays for the day of coordination. Is it worth the $150 to have to worry about all that myself on my wedding day?

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  • Donna
    Master June 2014
    Donna ·
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    I am using a wedding coordinator, because I live over six hours from my wedding's location and will only be able to visit it once or twice. I think if I were getting married locally, I would have done without.

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  • D
    VIP October 2014
    DanieGee ·
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    I'm not having one, but I am having a point person/day of coordinator (a friend of mine, not hiring anyone!)

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  • Katie
    Expert April 2023
    Katie ·
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    @Donna, I am planning from out of town as well. Only 3 hours away, but I will still be in school as we head into crunch time for the wedding. The actual date is over my fall break, but that only gives me an extra day. So I'll be coming in town Thursday night for the wedding on Saturday.

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  • Lisa
    VIP September 2014
    Lisa ·
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    I'm not having a planner but I am having a day of coordinater. She comes through my venue which is nice! I like planning etc...and DIYing so hiring someone to help me with that would be foreign and weird. I like doing stuff myself!

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  • ReneeCool
    Super December 2013
    ReneeCool ·
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    I am having a day of coordinator and, for us, it was totally worth the money. I did not want to have to rely on family or friends that day to execute my ideas, mostly because I wanted them to enjoy themselves and not have to worry about "working." Although several offered, I preferred to have a day of coordinator who we paid.

    When I first started researching day of coordinators, the price ranges were pretty large. I ended up hiring someone who does planning/coordinating part-time and is really just starting to get her business off the ground. She was much cheaper than others that I spoke to and had great reviews (although a limited number of reviews). More importantly, I really meshed with her personality-wise.

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  • Ashlee
    Super March 2014
    Ashlee ·
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    A coordinator is included in our venue; however, she is just a venue coordinator. She has done our food tastings with us, worked with our rough timeline, and she will be there the day of to set everything up and direct vendors.

    For a while I seriously considered at least a partial planner because the process was overwhelming to me. I'm glad I didn't go through with it because it has ended up being fun and I saved money that I didn't need to spend. I use the budget tool on here and it helps us stay within our budget.

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  • rusticbride
    Master May 2014
    rusticbride ·
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    Day of coordinator is being used at the venue to herd around the vendors when they arrive/set up. I am too Type-A (like you) and I couldn't wrap my brain around letting someone else plan our day. Just couldn't do it and I've enjoyed the planning process overall. Wouldn't change it for anything. I'd do it again, too.

    Would love to be a Maid of Honor in someone else's wedding down the road. I would blow any/all other MOH out of the water!

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  • Katie
    Expert April 2023
    Katie ·
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    @Ashlee, I'm using the budget tool here too, and that's how I know I'm having trouble! I've already got all the money "spent" and I have no one to do hair or any flowers!

    Thanks for everyone's input, it's such a tough decision and everyone is different, but it helps to know I'm not alone Smiley smile

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  • Patricia
    Super June 2014
    Patricia ·
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    Wedding planner just isn't in my budget so the planning is DIY with the help of MOH & FSIL. I plan on asking my FSIL to be my DOC.

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  • Nicole
    Super November 2014
    Nicole ·
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    My venue comes with a wedding coordinator but she is so amazing I don't think I could do it without her. I have really bad anxiety though so my FH was very happy when we met her because he said "my little stressball can enjoy the process this way". haha. She really goes over and beyond though and I do feel less stressed knowing I have her. She is like a friend i can email about ANYTHING with my wedding and she will give me advice. She told me to text her at 3am if I needed to. (I wouldn't do that to her though... or atleast.. yet) muahaha

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  • Celia Milton
    Celia Milton ·
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    We offer a new service ("I'll do the Aisle") is LITERALLY a day of; not month of, not a venue coordinator, not a friend or relative. They have a conversation with our brides the week before, and they are there from makeup through the first dance to make sure everything is delivered, on time. in place, not messed up. They go beyond a venue coordinator, but stop short of classic 'day of', which usually is more like month of. They do the jobs that you might plop on the MOH and MOB, who probably, by that point, want to relax and enjoy.

    It might be worth looking for someone like that where you live if you don't want/can't afford/don't need a total day of planner. but don't want to worry about that stuff yourself. It runs about 1/2 to 1/3 of traditional DOC.

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  • Laura
    Dedicated September 2014
    Laura ·
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    We're using a partial planner. We have had a consultation with her where we discussed our visions for the wedding and then she made some suggestions, answered some questions and then gave us a suggested list of vendors and a recommended budget. It's up to me to book all the vendors and organize everything, but she's available anytime if I have questions or problems. Also, a lot of the vendors are giving us discounts because she referred us.

    So I still am doing a lot of the work and fun stuff myself, but then she will be there to coordinate the rehearsal and she and her assistant will be there the full day of the wedding to coordinate all the vendors and make sure the day runs smoothly.

    It was worth it to me to have the best of both worlds. I'm still doing the majority of designing and planning myself, but I have some backup for help and someone to coordinate on the day so that I don't have to worry about anything that might come up!

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  • 2d Bride
    Champion October 2009
    2d Bride ·
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    Ours was total DIY. One thing to consider is how much of the discounts you would actually use. We used very few traditional wedding vendors. (For example, luncheon after the ceremony was at a restaurant, and at-home reception was at a private club that had never previously been used for a reception.)

    Yes, we handled minor things that came up at the reception. But we felt like that is part of the duties of a host at any party.

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  • Niecy Sparkles
    VIP August 2014
    Niecy Sparkles ·
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    Do wedding coordinators do the decor. I have a lot of DIY things I need placed around.

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  • FutureMrs.C
    Super April 2015
    FutureMrs.C ·
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    Im my own wedding planner, however i am kind of considering a day of coordinator, not sure tho if ill use a friend or family member, or pay a professional...

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