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Just Said Yes June 2018

Details Card in Invitation: Wording other events

Lauren, on March 11, 2018 at 10:46 PM Posted in Planning 0 8

We are having a destination wedding in Hawaii. I want to include a details card in the invitation that lets our guest know about other events we are planning for that week.

The first is a welcome get together at the resort. We have rented a few of the beach cabanas for our guests to use the day before the wedding. The cabanas are at the resort the wedding is taking place at. They are on the grass right next to the public beach in front of the resort. Our guests who are staying at the resort have access to these cabanas for that entire day. We also want to invite all guests who will be on the island to join us starting at about 1 pm to enjoy the cabanas and public beach. We will be providing water bottles, beer and some light snacks. We also have beach games, volleyball, etc. Just a casual get together.

Second, the day after the wedding we are planning on going on a Napali Coast dinner cruise. We want to invite whoever else wants to join the cruise for snorkeling and dinner. This will be a no host event. We are going to pick the cruise and purchase our own tickets and just want to provide the information for whoever else wants to join the activity.

Does anyone have any suggestions on how to word each of these events on the details card enclosed in the wedding invitation? How should I include the price and information for booking the cruise?

Thanks

8 Comments

Latest activity by An, on March 12, 2018 at 10:04 AM
  • Rachelle
    Devoted November 2018
    Rachelle ·
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    I too am having a destinatIon wedding. Honestly, I found the easiest thing for me was to create a wedding website. I personally used theknot.com but I know WW has one as well. They have options to include hotel information, event information, extra event information (like your cruise), etc. I have an insert included with my invites (about business card size) that says “to RSVP online, and for additional information regarding the destination and event, please visit our website at: (insert URL here). Check it out! It might be just what you need!
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  • Ella Marie
    Devoted May 2019
    Ella Marie ·
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    DW here as well and I agree with the poster above! The wedding website is a huge lifesaver!
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  • L
    Just Said Yes June 2018
    Lauren ·
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    Thanks! I agree! I do plan to have info on our website. We just have some guests who, for whatever reason, are not website kind of people. I want to include in detail card as well so they can easily view all important info. Just trying to decide on actual wording in limited space on the card.
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  • M
    Savvy August 2018
    Mindy ·
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    I'm not having a destination wedding, but 70% of our guests are coming from out of the country so we are also trying to organize multiple activities/events for them. I'm including all of the info on my wedding website, however, only our out of town guests are invited to the welcome party so I'm not listing this on the website and instead am including a separate insert card along with my invitations. I'm doing my RSVP's online via Rsvpify so they will be able to RSVP for the welcome party when they rsvp for the wedding. I'm also sending out a PDF doc via email to our out of town guests (in advance of sending out invitations) which includes all of the dates/times for everything (welcome party, wedding, etc) so they can starting planning well in advance. Might make sense to send out an email with all of your info, or include an insert card with the invites that just references these events and then directs people to the website for more info!

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  • LaraLouM
    Super May 2019
    LaraLouM ·
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    I also am having a DW and haven’t quite figured out how to word an event we will be attending, but not hosting, like your dinner cruise. Let me know what you come up with.
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  • LB
    Champion November 2016
    LB ·
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    I had a DW. I would just mention the beach day since you are hosting it. I would NOT mention the boat tour as it is not a hosted event. If anything you can just let people know by word of mouth that that is what you're planning on doing that night and they are welcome to join you. I would not put the cruise on your wedding website either as, again, you aren't hosting it.


    For the insert of the invitation I would say something along the lines of "Please join us [x date] for a fun beach day! More information at [website]"

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  • An
    Super September 2019
    An ·
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    I agree with @LB, if you are specifying something on/in your invites, it should be a hosted event. I would mention the beach day on the insert, and say "Please join us at 1pm on [x date] at [x beach]. Cabanas, drinks, and snacks will be provided." The cruise should just be a word of mouth thing.

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