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Cary
Just Said Yes September 2023

Destination Wedding - Guest Payment Collection Question

Cary, on January 26, 2023 at 6:43 PM Posted in Etiquette and Advice 1 4

Hello,

My fiance and I recently settled on a small destination wedding at a Chateaux in France. The wedding weekend includes a 4 day, 3 night stay at the Chateaux (wedding day, two shoulder days, and a travel day). The price per guest is €‎200 which is inclusive of the entire 3 nights, food & drinks on the non-wedding days, etc for the stay.

The venue says that we need to pay upfront for guest accommodation & food, and that typically couples have guests pay them back.

My question is - what would be the best way to handle guest payments on this? Is there a way to manage it on a wedding website? What would be the most polite way to ask? I thought about maybe a custom wedding PayPal page, but I tried looking it up and I'm not sure something like that exists.

We'd love any advice from other couples that have had similar destination/weekend long weddings.

Thank you!

4 Comments

Latest activity by Kj, on December 27, 2023 at 12:55 AM
  • Cary
    Just Said Yes September 2023
    Cary ·
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    Yeah, I guess it must be different in France, as their brochure and pricing sheet states a few times that most guests pay for their own stay, stated in the price breakdown document we were sent:

    Destination Wedding - Guest Payment Collection Question 1


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  • Cary
    Just Said Yes September 2023
    Cary ·
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    I think it's also important to make clear that guests don't have to stay on site if they don't want to. I did look up prices at the closest hotel (20 minutes away) and it's around €290-€400 a night for accommodation elsewhere (without meals included). So I assume it would make sense that guests would want to stay with us on location to avoid the higher accommodation fees plus whatever it costs to transfer back and forth. But if they don't want to - they don't have to.

    Additionally, there is no "guest booking requirement". The quote they gave us is in case all 26 of our suspected guests would want to stay on site - but the pricing is based on specific count, not total rooms. Essentially: we're just reserving a number of rooms for guests at a certain rate in advance. I don't really think that is anything too different than reserving a block of rooms at a hotel. The catch and difference from the norm is that we need to pay for accommodations up front (as, I assume, the owners want to sell the rest of the rooms).

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  • Sara
    Sara ·
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    Thank you for sharing this information and your experience!

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  • K
    Just Said Yes April 2025
    Kj ·
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    Hello did i read that right- 200 euro for 3 night stay per guest inclusive of food and drink?! thats a steal!!
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