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Melanie
Savvy September 2020

Cutting the guest list

Melanie, on June 26, 2020 at 5:53 PM Posted in Etiquette and Advice 1 8
We are getting married on September 19th of this year. We originally sent our save the dates to all of our 250 guests back at the end of February before all the corona virus things happened. Do to restrictions at my venue with the required spacing we are only able to invite 170 people now. Should I send something out to the people that received save the date and will not be receiving a wedding invite or should I just leave it be and let them figure out that they are not invited when they do not get an invite. Also and suggestions on the wording on what we should send to those who had got off the invite list. TIA!

8 Comments

Latest activity by KitandKaboodle, on June 29, 2020 at 5:29 PM
  • Jasmine
    Master August 2021
    Jasmine ·
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    Love your date! It's my birthday lol. As far as having to cut down your list, I think it would be proper etiquette and just a simple courtesy to let those you are having to cut know that you can no longer accommodate them. You can obviously just use it as a template or keep it how it is but maybe you can say something like:

    "Due to the newly placed Covid-19 restrictions at our venue, we are forced to downsize. It is with a heavy heart that we can no longer accommodate your attendance. We hope you understand and you will be missed. Thank you."

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  • M
    Legend June 2019
    Melle ·
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    I would definitely tell them because receiving a save the date, people can still look forward to it and plan for it.

    if you are able to, can you livestream so those who cannot attend can see?

    you can say something like "unfortunately due to venue limitations and safety concerns as a result of covid-19, we are required to reconfigure our guest list."

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  • J
    Master October 2022
    Jana ·
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    This wording will cover your bases.


    If you send a save the date, people need to be informed of updates asap. They will wonder and find out that some people received an invitation while others didn't which makes you look bad.
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  • Emily
    Expert September 2020
    Emily ·
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    I actually called people individually (or had my partner's parents - for those in his family) and everyone was so understanding. We all jointly figured out who to "postpone" - effectively if there was some miraculous change we'd be able to add them back (doubtful) - but everyone was really nice.


    I hope everything works out for the best.
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  • Katie
    VIP August 2020
    Katie ·
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    Same exact boat! Making calls as best as I can and also sending card with wording similar to what was posted here.
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  • Hanna
    VIP June 2019
    Hanna ·
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    Agree that you absolutely need to reach out to these people and explain the situation. Whenever I receive a save the date, I do exactly that--save the date. I'm sure they will be very understanding given the situation, but they need to be informed

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  • Elizabeth
    Super June 2021
    Elizabeth ·
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    You should definitely say something, but I think people will be understanding. The point of the STD is to get them to hold off all other plans on that date, so if they can change their plans that day, they need to know.

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  • KitandKaboodle
    Master November 2016
    KitandKaboodle ·
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    Before you send out anything, go through your list. Those that don't make the cut, call them directly and let them know. You can say something like:

    Hey, (insert name) This is Melanie. I'm calling about a change to our guest list due to the restrictions COVID-19 has mandated on our venue. We sent you a Save the Date back in (insert month) and regret that due to the social distancing restrictions, we had to make dramatic cuts to our guest list and are limiting guests to family. Please accept my apologies as I sincerely regret having to make this call and hope you will understand.


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