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Just Said Yes October 2015

Ballroom Setup and Teardown

Anne & Glenn, on December 1, 2014 at 10:48 PM Posted in Planning 0 3

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Hi everyone! I'm planning my wedding and I found this venue I really love. The problem is that they informed me that there is another conference going on in the morning and it does not end until 1 hour prior to the start of cocktail hour.

According to the venue, since the cocktail hour and reception are in 2 separate places, they are very confident that they can turn over the room. But from research and speaking to my vendors, setup is typically 3 hours.

Has anyone gone through such a short set-up time and how did it turn out? I have a month of wedding planner so I'm hoping this is enough to get everything organized and done...or is this just a disaster waiting to happen? BTW, I'm having to rent table settings and chiviari chairs (not sure if that factors into the timing issue).

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3 Comments

Latest activity by Anne & Glenn, on December 2, 2014 at 11:27 PM

Super July 2015
Shannon & Joseph · on December 1, 2014 at 10:55 PM
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I think that is too risky. I would be afraid it wouldn't be set up on time. You may want to consider other venue options. But if you're truly in love with this venue and trust they can make the flip pretty quick, go for it.
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Expert April 2015
Kerri · on December 1, 2014 at 11:04 PM
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I worked at a country club years ago and it was not uncommon for us to flip a room from a bar mitzvah or other event Saturday afternoon to a wedding on a Saturday evening with a short turn around time. It was stressful, but we were always staffed for it and it worked. The chairs and place settings were in house though. I would let them know your concerns but trust that they know what they're capable of.
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Just Said Yes October 2015
Anne & Glenn · on December 2, 2014 at 11:27 PM
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Thank you so much for your responses! We've been going back and forth about this and could not decide between the 2 of us and the MOG on what to do....so outside responses was a lot of help! We have a meeting with the venue coordinator tomorrow in person and I also called my dj amd rental company to see if the timing is ok and they were able to confirm....it will be tight but doable...
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