Christine
Beginner August 2021

Asking vendors to include covid-19 safety procedures in their contracts

Christine, on March 20, 2021 at 3:45 PM Posted in Planning 0 16
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Hi everyone,
I was wondering if anyone having a wedding this year had asked vendors to include covid-19 safety procedures in their contracts. I’ve seen language ranging from requiring vendors to wear a mask, get tested within 72 hours and/or prove they are vaccinated.

I’m not sure if this is an unreasonable request to add this verbiage to contracts but I can’t shake the feeling that vendors might be our highest risk since their job is to attend large events regularly.
Thank you for any insight!

16 Comments

Latest activity by Vicky, on April 11, 2021 at 9:55 PM
  • Mrs. Spring
    Master April 2021
    Mrs. Spring ·
    • Flag
    I have not for mine. As a guest, I've seen many wear masks but I'm not sure if it was written in their contract.
    • Reply
  • A
    Expert September 2020
    Amanda ·
    • Flag
    As a minimum, they should have in writing that masks will be worn and detail different sanitization and social distance protocols.
    • Reply
  • Michelle
    Rockstar April 2021
    Michelle ·
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    It’s not written in our contract but we just had our final meeting with our venue. Tony (the owner) went over everything. We’re hiring an additional server (buffet style), all servers will be masked up & wearing gloves. I bought a ton of mini hand sanitizers from Bath & Bodyworks to be put on every table. My fiancé is a firefighter & I work at a hospital- we were on the first wave for the vaccine. Majority of our family & friends have been vaccinated.
    • Reply
  • L
    Lisa ·
    • Flag
    I’m see many posts regarding the couples wanting guests and vendors to be vaccinated, be tested prior to their wedding, and offer proof of both/either. This is being asked “to provide the safest environment possible for them and their guests”.
    Once you have your data, will you be forwarding that to all of your vendors and guests so that they too can make an informed, safe to decision to attend or work your wedding? If you or your guests do not comply, are you ok with your vendors pulling out last minute because of non compliance and their safety being at risk?
    • Reply
  • JM Sunshine
    August 2020
    JM Sunshine ·
    • Flag
    I trust that all vendors have to abide by state mandates or else they could lose their license. I would not ask them to go beyond what is already regulated.
    • Reply
  • T
    Super April 2021
    Tiger Bride ·
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    I asked my caterer what their protocols were but I don't think I'd require it.
    • Reply
  • Christine
    Beginner August 2021
    Christine ·
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    Thank you!
    • Reply
  • Christine
    Beginner August 2021
    Christine ·
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    View Quoted Comment
    Thanks for the info, Michelle!
    • Reply
  • Christine
    Beginner August 2021
    Christine ·
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    That’s a good point. I guess I wasn’t planning on forwarding the data but not opposed to it(that’s the first I’ve heard of the idea). I think the concern from me is that the wedding party will be getting ready indoors so the risk is greater than our actual wedding where the ceremony and reception is outdoors. Want to make sure it’s safe for everyone.
    • Reply
  • Christine
    Beginner August 2021
    Christine ·
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    In a perfect world, yes. But I’ve personally spoke to vendors who haven’t been following current state mandates because it would limit their business and they have bills to pay.
    • Reply
  • Eri
    Super October 2020
    Eri ·
    • Flag

    Since we booked pre-pandemic but our wedding was in the middle of it, I expected some vendors to make contract amendments. Only one did -- my makeup artist. She basically sent me an updated contract re-outlining her sanitary procedures and then all of the new precautions she was taking, which went above and beyond current mandates at the time. In addition, she asked /me/ to wear a mask, advise her if I was feeling ill, etc. My MUA is super professional and takes her business very seriously, so I was happy to see something like that.

    All of our other vendors followed the mandates regardless of the contracts, and I didn't ask anyone to make any adjustments since we were all kind of on the same page about precautions.

    • Reply
  • Katie
    Rockstar August 2020
    Katie ·
    • Flag
    Hi Christine! We got married last summer and although none of our contracts had written agreements in terms of covid, all our vendors wrote masks (ex: photographer, videographer, venue staff). Our venue spoke in great detail of the safety measures and they made it clear if their staff wearing masks or cleaning the restrooms during our event was an issue, they could not host our event. We of course were happy with the safety rules. Our hair/makeup salon was awesome and even included temperature checks.
    If the hotel/getting ready indoors is a concern, I had a large suite that allowed for extra space. Hope this helps ❤️
    • Reply
  • Jessica
    Devoted February 2021
    Jessica ·
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    It’s unreasonable. Their adults and the numbers are extremely low.
    • Reply
  • Ivory
    Dedicated August 2024
    Ivory ·
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    I'm so happy you brought this up. I've known so many people who have assumed everyone will follow the law, and sadly that's just not true. Definitely makes sure whatever your boundaries are, you and your vendors are all on the same page!

    Edit: This isn't to judge vendors who don't follow covid protocols; as you said, they've got bills to pay and business is rough. I just think it's important for everyone to be on the same page about all this.

    • Reply
  • A
    Devoted May 2021
    Ally ·
    • Flag
    I successfully was able to negotiate a clause that said I would get my money back if we or the venue had to cancel due to Covid, and they let me lower my guest count significantly. I don’t think theyll put anything you mentioned in the contract. That’s a legal gray area, because if someone gets sick they can say they got it at your party but theres really no way to prove that. They likely want to avoid putting anything like this in writing.
    • Reply
  • Vicky
    VIP January 2020
    Vicky ·
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    View Quoted Comment

    The COVID numbers across the country are definitely not "extremely low."

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