Asking vendors to include covid-19 safety procedures in their contracts

I have not for mine. As a guest, I've seen many wear masks but I'm not sure if it was written in their contract.

As a minimum, they should have in writing that masks will be worn and detail different sanitization and social distance protocols.

It’s not written in our contract but we just had our final meeting with our venue. Tony (the owner) went over everything. We’re hiring an additional server (buffet style), all servers will be masked up & wearing gloves. I bought a ton of mini hand sanitizers from Bath & Bodyworks to be put on every table. My fiancé is a firefighter & I work at a hospital- we were on the first wave for the vaccine. Majority of our family & friends have been vaccinated.

I’m see many posts regarding the couples wanting guests and vendors to be vaccinated, be tested prior to their wedding, and offer proof of both/either. This is being asked “to provide the safest environment possible for them and their guests”.
Once you have your data, will you be forwarding that to all of your vendors and guests so that they too can make an informed, safe to decision to attend or work your wedding? If you or your guests do not comply, are you ok with your vendors pulling out last minute because of non compliance and their safety being at risk?

I trust that all vendors have to abide by state mandates or else they could lose their license. I would not ask them to go beyond what is already regulated.

I asked my caterer what their protocols were but I don't think I'd require it.

View Quoted Comment Thank you!

View Quoted Comment Thanks for the info, Michelle!

View Quoted Comment That’s a good point. I guess I wasn’t planning on forwarding the data but not opposed to it(that’s the first I’ve heard of the idea). I think the concern from me is that the wedding party will be getting ready indoors so the risk is greater than our actual wedding where the ceremony and reception is outdoors. Want to make sure it’s safe for everyone.

View Quoted Comment In a perfect world, yes. But I’ve personally spoke to vendors who haven’t been following current state mandates because it would limit their business and they have bills to pay.

Since we booked pre-pandemic but our wedding was in the middle of it, I expected some vendors to make contract amendments. Only one did -- my makeup artist. She basically sent me an updated contract re-outlining her sanitary procedures and then all of the new precautions she was taking, which went above and beyond current mandates at the time. In addition, she asked /me/ to wear a mask, advise her if I was feeling ill, etc. My MUA is super professional and takes her business very seriously, so I was happy to see something like that.

All of our other vendors followed the mandates regardless of the contracts, and I didn't ask anyone to make any adjustments since we were all kind of on the same page about precautions.

Hi Christine! We got married last summer and although none of our contracts had written agreements in terms of covid, all our vendors wrote masks (ex: photographer, videographer, venue staff). Our venue spoke in great detail of the safety measures and they made it clear if their staff wearing masks or cleaning the restrooms during our event was an issue, they could not host our event. We of course were happy with the safety rules. Our hair/makeup salon was awesome and even included temperature checks.
If the hotel/getting ready indoors is a concern, I had a large suite that allowed for extra space. Hope this helps ❤️

It’s unreasonable. Their adults and the numbers are extremely low.

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I'm so happy you brought this up. I've known so many people who have assumed everyone will follow the law, and sadly that's just not true. Definitely makes sure whatever your boundaries are, you and your vendors are all on the same page!

Edit: This isn't to judge vendors who don't follow covid protocols; as you said, they've got bills to pay and business is rough. I just think it's important for everyone to be on the same page about all this.

I successfully was able to negotiate a clause that said I would get my money back if we or the venue had to cancel due to Covid, and they let me lower my guest count significantly. I don’t think theyll put anything you mentioned in the contract. That’s a legal gray area, because if someone gets sick they can say they got it at your party but theres really no way to prove that. They likely want to avoid putting anything like this in writing.

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The COVID numbers across the country are definitely not "extremely low."