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Just Said Yes June 2019

$760 for coffee and tea for 170 people????

XXXBride, on May 21, 2019 at 11:44 AM Posted in Planning 0 16

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Hi everyone - I'm about a month out from my wedding and the stress is really coming down on me. Issues with my caterer and her pricing and price changing is driving me crazy, but for now I just need to know what you all think of this -

She is quoting coffee and tea service with dairy free milks and creamers and sweeteners at $760. this is NOT including rentals we need such as the coffee makers, coffee mugs, containers for milks etc. this is literally just the coffee milk sweeteners and the service to make the coffee I guess...

what do you guys think and any tips on what I should do? This seems insane to me. that is over $4 per person for coffee/tea not even including their cup/milk/sugar.

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16 Comments

Latest activity by Sandy, on May 21, 2019 at 9:58 PM

Champion June 2019
Gen · on May 21, 2019 at 11:49 AM
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That seems totally insane! Honestly I would just skip coffee and tea altogether if that were the case...
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Devoted May 2022
Madison · on May 21, 2019 at 11:50 AM
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That seems pretty outrageous to me. There’s no reason it should be even over a couple hundred dollars. My mom had this at her wedding and just used Starbucks coffee pods and whoever actually wanted the coffee it was made that way their wasn’t that much waste. I will be super honest with you though, not many people wanted it even though it was a cute set up and everything. I hope you can work something out with your caterer and definitely save your money! Good luck!
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Master May 2021
Cristy · on May 21, 2019 at 11:54 AM
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Wow. Outrageously overpriced. What does your contract say about this? If it's really vague, then your caterer has the wiggle room to gouge you on prices like this. But hopefully your contract is more detailed than that.
If there's no way to avoid this cost, I would just decline the coffee service. A few guests might be disappointed, but they'll get over it. That is a ridiculous amount of money for coffee. You could send someone on a Starbucks run for everyone and spend less.
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Champion October 2018
Kelly · on May 21, 2019 at 11:55 AM
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We paid $5 pp for coffee service not including a $100 coffee station set up fee. We only did it for about 1/3 of the guests though because we knew a lot of people wouldn’t drink it.
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Devoted October 2019
Mariangeli · on May 21, 2019 at 12:12 PM
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I had forgotten to tell my caterer about coffee when we origionally did the quote, so last week when I made the second payment I told her about it. She added it to my list of services and requirements but said the price would be the same! So yea $800 just for that seems INSANE.
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Expert April 2020
Heather · on May 21, 2019 at 12:14 PM
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My caterer includes tea, water, and lemonade. I have a Keurig and will set up a little coffee area with the Keurig and disposable coffee cups. I will buy sugar, creamer, and coffee (you could buy tea too) in bulk from Sam's or Costco. I'd never pay that much for coffee and tea.
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Just Said Yes June 2019
XXXBride · on May 21, 2019 at 12:19 PM
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Ugh, so glad you all agree this is insane. I'm not sure what to do from here but thanks for the replies.
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Master July 2018
Mcskipper · on May 21, 2019 at 1:38 PM
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We similarly didn’t pay for coffee service for everyone. I think the line items on our invoice charged coffee for 75 (50%) and tea for 50 (25%) or so. So, my move would be to try to negotiate portions, maybe supply for half your guests instead of all, as all are unlikely to drink coffee.
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VIP May 2020
Destiny · on May 21, 2019 at 2:20 PM
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What about doing a diy coffee station? Get a couple of cheap kcup coffee pots, some pods and creamers maybe somthing like this
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VIP September 2019
Melissa · on May 21, 2019 at 2:37 PM
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I agree with the idea that that price is crazy and you should try to cut the people served number. I would never order coffee or tea at a wedding and have only ever seen like 2-3 people do it. If not possible, buying 2 Keurigs and accompanying k-cups and creamers would definitely be cheaper than $700
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Expert May 2021
Jaime · on May 21, 2019 at 4:35 PM
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Our caterer quoted maybe a couple hundred and noted it would be for about half the guest list because not everyone drinks it. Make sure she isn't quoting for your entire guest list.
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Just Said Yes June 2019
XXXBride · on May 21, 2019 at 5:20 PM
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These are awesome pics!! going to discuss with our venue thank you!!
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VIP May 2020
Destiny · on May 21, 2019 at 5:50 PM
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Np saw them on pinterest and on another persons forum on here awhile back
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Expert June 2019
Tara · on May 21, 2019 at 9:12 PM
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This is the same that our caterer suggested - to not do one for each person since not everyone will partake in it.
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VIP January 2019
Megan · on May 21, 2019 at 9:57 PM
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Mine was $100 for unlimited coffee all night and $100 for hot cocoa for 125 people. This is nuts.
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Savvy October 2020
Sandy · on May 21, 2019 at 9:58 PM
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That is crazy! If you really want to do coffee maybe you could set up a keurig coffee maker and get a bunch of pods for coffee and tea. Just a thought. Good luck!
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