Santa Barbara Wedding Coordinator Reviews
Reviews
We're all about trust. Our community relies on honest reviews to help you make those big decisions with ease.
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![Charlie]()
Charlie Sent on 12/09/2025Toby Rocks!
Toby was an amazing planner for our wedding. We were really lucky to work with her as she is incredibly detail-oriented, thorough, thoughtful, and experienced. Her familiarity with our venue and other vendors (many of whom she recommended) made planning cohesive and as easy as possible. She made our wedding day incredibly special and everything went off without a hitch. I would recommend (and have recommended her) to anyone getting married in the area. -
![Jaime]()
Jaime Sent on 10/26/2025Amazing Coordinator!
We hired SB Wedding Coordinator with Toby as our day-of coordinator, and we couldn’t have asked for a better experience. Toby has a huge network within the Santa Barbara wedding scene, which made finding and coordinating with other vendors a breeze. She worked tirelessly behind the scenes to ensure everyone knew exactly where to be and when, keeping the entire day running seamlessly. She went above and beyond—moving signage and floral arrangements throughout the day to match where guests were gathered, adding thoughtful touches I didn’t even have to ask for. Leading up to the wedding, Toby was incredibly responsive, answering every call, text, and email with patience and care. I truly couldn’t have done it without Toby and her amazing team -
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![JeannineandDaryl]()
Jeannineanddaryl Sent on 10/05/2025Wedding Guru
We got our dream wedding thanks to Toby! It was so easy to say yes to working with her, and we are so glad that we did! We worked with Toby as a coordinator, and she helped guide us through many steps of the planning process that we executed ourselves. She helped us to find and interview incredible vendor options for us that kept us within our budget. The team she helped us assemble was incredible. Toby guided us through the whole process and was available every step of the way for the visible and invisible items that really make a difference. Her priority was always that we were having fun before and during the wedding with incredible advice, and she helped de-escalate stress and worry of being behind or making choices every step along the way. In advance we had several phone calls and many emails with Toby. She was with us for the tasting and venue visit, and our rehearsal day. On the day of the wedding, Toby ensured everything ran smoothly across all of our teams and it was such a relief to send anyone with questions to her. We got to *enjoy* the wedding of our dreams thanks to Toby! -
![Zoe]()
Zoe Sent on 08/18/2025Love toby!
From my very first call with Toby I knew she was going to be such an asset to my wedding team. She was the definition of going above and beyond. She was so knowledgable about events in Santa Barbara and helped us choose vendors, layout, decor and more. When we had to postpone our wedding by 8 months, she stuck with us through all the rescheduling chaos. On the wedding day, everything ran so smoothly and had such a laid back feel due to all the hard work she was putting in behind the scenes. I feel like my parter and I genuinely became friends with Toby and we highly recommend her to anyone considering working with her. -
![Daniel]()
Daniel Sent on 10/05/2024Toby is honest, caring, and trustworthy. Highly recommend Toby as your wedding coordinator
Toby was probably the best decision we made when planning our wedding! She has been planning weddings for over 20 years and her experience really shows. She has seen hundreds of weddings in and is able to draw her from her experience in all of them. From communicating with the vendors, down to formulating the ceremony and reception timeline, Toby made sure every little detail was accounted for. The day of our wedding we felt at peace and was not nervous or stressed at all. Everything went so smoothly! We are so glad we went with her and she helped turn our wedding into the best night of our lives!
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![Melanie]()
Melanie Sent on 10/02/2024Outstanding is an Understatement!
Toby absolutely blew us away, from beginning to end! Her incredible attention to detail is unmatched. She thought of things that we never would have ourselves. Every step of the way was made 100x easier because of her ability to communicate so beautifully (and patiently) with us as well as with all our vendors. She has strong relationships with such amazing vendors who trust her deeply, which also made any slip-ups from our end totally smooth because they know and trust her. The day of our wedding was made absolutely flawless because of Toby. She created our timeline and helped us stick to it, without ever making us feel bombarded or rushed at ANY point of the night. I genuinely couldn't have asked for a better experience with a coordinator. To top it all off, she is so kind and thoughtful. We're so grateful to have had her as our wedding coordinator and highly highly recommend her services! -
![Austin]()
Austin Sent on 09/02/2024Amazing! Exceeded expectations
Toby was nothing short of extraordinary, turning what could have been a stressful process into a seamless, joyful experience. From the very beginning a year prior, she took the time to understand our vision and brought it to life with unmatched attention to detail. She handled every aspect with professionalism and care, from helping us choose perfect vendors to managing last-minute changes, ensuring everything was flawlessly executed. Her dedication went beyond our expectations, making our day not only beautiful but truly unforgettable. We are incredibly grateful for her hard work and would highly recommend her to any couple looking for a wedding planner. She made our day so special! -
![Mary]()
Mary Sent on 10/24/2023Thank you, Toby!!
I’m amazed at the amount of work and coordination that goes into creating an entire wedding event on a private property! Everything from workers to ovens, kitchen sinks, umbrellas, music, food, golf carts, shuttle bus, party favors, even trash bins and executive restrooms were transported to our private home turning it into a magical wedding that no one could have dreamed better. Toby Theule performed as a Wonder Woman for our son’s wedding, working closely with the bride to pull it all together. Toby’s years of experience were evident as she guided us through decisions we would have failed to consider, she was helpful in always pointing us down the right path. She was also very willing to learn of new vendors we wanted to bring onboard, all of whom loved working with her. The event was so perfect, and we will be forever grateful to Toby and her team for doing all the hard work in juggling so many balls in the air at once. We’re forever grateful, Toby, thank you!! -
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Annamarie Sent on 08/13/2023
Toby is the best
We had an amazing experience with Toby. She made our wedding day the best, stress free, magical day of our lives. We highly recommend using her for your wedding! -
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![Jody]()
Jody Sent on 06/20/2023Toby is the best
Toby was one of the most important factors in making our kids wedding the best and easiest day ever. I had zero stress due to her diligence and helping us plan everything out with great care and attention to detail. One thing I especially appreciated was that she protected the bride from a couple small glitches that came up. I cannot recommend Toby highly enough. -
Jenny Sent on 06/19/2023
Professional, calming, organized and so kind!
Toby is what all wedding coordinators should be! Ultra-organized, detail-oriented, flexible, super professional and well-connected in the industry. She always had a list of vendors and recommendations, making the planning process incredibly easy and fun! When it came to my wedding day, she made sure I took in every moment and enjoyed it all. She handled every task from setup to teardown and ensured all my vendors were cared for too. So grateful to have Toby in our corner throughout this experience! -
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![Ann]()
Ann S. Sent on 06/19/2023Professional, Experienced, Responsive, Lovely!
Toby kept everyone informed and kept things running smoothly. She was quick to find a nice solution to an unexpected bump in the road the day of the wedding! Her professionalism and experience kept the bride calm and happy! Loved having her guidance lead us to and through the wonderful celebration we envisioned. She’s great and we appreciate how she made the day easy for us all by being well organized.
Would work with her again! 🥂💐💕
- Mother of the bride -
![Frank]()
Frank Sent on 12/10/2022Professional and Personable
Toby is amazing! What would we have done without her?! Having Toby coordinate our daughter’s wedding was like working with a consummate professional and a dear friend at the same time. She is organized, knowledgeable, connected, and supremely gifted in coordinating beautiful and memorable events. At the same time, Toby is personable, caring, listens to you, and so supportive every step of the way. We’re extremely thankful for Toby, for how easy and enjoyable it was to work with her, and for the wonderful wedding and reception she coordinated for us. We love you, Toby! -
![Haley]()
Haley Sent on 11/16/2022Thoughtful, professional, above and beyond
We could not share enough good things about Toby. She was absolutely incredible from start to finish in helping us plan our special day. From our first phone call with her, we felt completely reassured and excited about this daunting process. Toby was organized, competent, detail oriented, and calm--all while making the process fun, listening to our needs, and providing sage advice. She was reliable, knew when to step in and provided her years of advice to ensure all our details went smoothly, we knew our options, and we had realistic expectations. When we encountered some unexpected twists prior to our wedding (out of anyone's control), she was there to support us in all ways and was incredibly professional. On our wedding day, she went above and beyond and was a joyful, reassuring presence. We are incredibly grateful for Toby and could not recommend her more highly. -
![Daniel]()
Daniel Sent on 08/30/2022Toby is amazing!
We are so glad we found Toby to be our coordinator. Her experience, positive attitude, and precision really kept us at ease during what can become an extremely stressful period. Whenever we had questions or ideas, Toby was already on top of it and onto the next thing. She is a go-getter that will make it all happen! We cannot say enough nice things about how great the entire process was with her. This was even her first time at the venue we chose and you would have guessed she has coordinated a wedding there 100 times. She is also very well connected with a network of vendors. Hiring Toby was the best and easiest decision we made! -
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![Natalie]()
Natalie Sent on 03/15/2022Toby is amazing!
We had the perfect wedding (2/26/22) and the most amazing day all thanks to Toby and her team. Toby was so easy to work with and made the planning process fun; she's extremely organized which my Type A personality truly appreciated. She ensured we were focused on the important moments and removed all stress from the day. I'm SURE there were hurdles that Toby handled without us knowing they existed. I highly recommend Santa Barbara Wedding Coordinator to anyone getting married in the area! -
Destinee Sent on 12/27/2021
Best Friend's Wedding!
Toby was the wedding coordinator for my best friend's wedding and she was absolutely amazing! She was super attentive and made sure that my friend had everything exactly how she wanted it on her special day. Toby was in constant contact throughout the months leading up to the wedding making sure to send us lots of rough draft time lines for the day of the wedding to ensure everything was perfect. Toby is very professional and is an absolute sweetheart. I highly recommend Toby! -
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![Kelly]()
Kelly Sent on 12/27/2021Excellent to work with!
I don’t know what I would’ve done without Toby during our wedding. She was always responsive and extremely helpful throughout the entire process, especially when we had to postpone due to COVID. On the day, Toby and her team took care of every little detail. We didn’t have to worry about a thing! She listened to our wants and needs and helped us deliver the wedding of our dreams. I highly recommend Toby. -
![Chase]()
Chase Sent on 12/07/2021Absolutely The Best!!!
Toby became family once we decided to go with her to coordinate our wedding. She is so easy going and has Santa Barbara weddings and vendors down to a T. We had our special day at Godric Grove and, thanks to her, it was smooth sailing all the way through. We didn’t have to think about anything as we simply enjoyed our big day thanks to her. She went above and beyond , doing what was best for us whenever we came to a cross road on decisions. Covid even got in the way and she completely handled the postponement and communicated with us at every step along the way. We can’t thank her enough and can’t wait to see her next when we’re back in town! Thanks Toby! -
![Jenn]()
Jenn Sent on 07/16/2021My Wedding was Perfect! Highly Recommend!
I could not imagine there being any wedding planner out there that's better than Toby! She is a MUST HIRE! We live in San Diego so we needed to hire a planner to help plan our wedding in Carpinteria. We hired her as our part time planner for our wedding in 2019 and due to COVID, ended up working with her until June 2021! She puts in so much extra effort that she felt like we hired a full time planner. She was there for us every step of the way from Day 1, during COVID and our postponement, and was excellent on our wedding day. Her assistant is great too! Toby goes above and beyond to make sure all of your questions are answered/responded to very promptly and makes you feel confident in every decision you make. She has a great list of recommended vendors as well! Not to mention, she has a super fun and bubbly personality which makes working with her fun! Highly Highly recommend you hire her! -
![Christine]()
Christine Sent on 06/03/2021Toby is amazing!
After our wedding was postponed in August 2020 and our venue remained closed into well 2021, we decided to switch gears and plan a smaller wedding at new location. Toby was highly recommend by Pure Joy Catering. We gave her a call, and from that moment on she stepped up to help us quickly plan a much smaller wedding at an entirely new location 8 weeks prior to our new wedding date. Toby is extremely connected to all the local vendors in Santa Barbara and shared amazing recommendations for music, lights/power and transportation. She is very organized, an expert at juggling the many vendors, shares greats tips for how to have a smooth wedding day, and is always a pleasure to be around! We thank Toby so much for helping to make our new wedding day absolutely perfect! -
![Ryan]()
Ryan Sent on 12/28/2020Best Investment We Have Ever Made
If Toby Theule can handle a 2020 wedding, she can handle anything.
Our original dream wedding was perfectly planned and coordinated for April 2020, about one month after the entire country shut down. At that time, there was a ton of panic in the event industry and not a ton of solid guidance from local authorities on what events were and were not allowed. Somehow, Toby new exactly what to do and was able to talk us down the ledge from having a massive panic attack about the whole thing. She helped us reschedule all of our vendors for October, made sure we didn’t lose a dime, and helped us plan an entirely new (covid-safe) intimate ceremony with our family. And when we found the new, perfectly intimate venue that doesn’t usually allow events, she was able to convince them to trust us to have our wedding there. Throughout it all, she made sure to ask all of the questions that we never even considered, helped us make decisions that kept us within budget, and was so understanding when we had no idea what we were doing. The big kicker is that she did it all with grace, humor, heart, and smiles.
We absolutely adore Toby and highly recommend working with her. It will be the best investment you could possibly make for your wedding. -
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![Nina]()
Nina Sent on 12/15/2020Amazing planner, incredible person.
Do yourself a huge favor and hire Toby as your coordinator. She went above and beyond for us and we will be grateful to her forever. Honestly, there is not enough space in this box for me to properly sing her praises.
I knew I liked Toby the moment we spoke because she's someone who just gets it. Not to mention, unlike most other planners I spoke to in this price point, she allows the line of communication to be open throughout the ENTIRE wedding process as opposed to 30 days out, etc. making her package the most bang for your buck out there. She is prompt, knowledgable and sweet as sugar. Every vendor she pointed us towards was lovely and talented. I was so worried about wedding planning being stressful, but she made it so easy.
On a more personal note as well, we were a couple set to marry in Spring 2020. When we had to postpone, not only did Toby swoop in and completely handle moving our date for us, she also pulled out all the stops to impromptu plan the most beautiful elopement I could have ever dreamed of. A lot of things didn't go our way, like so many other 2020 couples, but Toby saved our day and we are eternally grateful. No matter how sad we felt about our postponement, whenever we spoke to her she had a smile on her face and infectious enthusiasm that got us excited. It was a huge gift in a very trying time.
1000% recommend! We can't wait to work with her again in 2021! She's become so much more than our coordinator, she's our wedding guardian angel. -
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![Amanda]()
Amanda Sent on 11/02/2020Toby Theule is a fantastic Wedding Coordinator
When looking for a “Day of Coordinator” my husband and I were very lucky to stumble upon Toby. When we met she explained that there is no such thing as “day of” because working with her, she would help us manage all the fine details up to the completion of our wedding, which she enthusiastically did. When we spoke of our expected wedding budget, she respectfully explained that I could not have the wedding I wanted on the budget I planned. While that took a few days to sink in and not be upset about, I came around to the fact that she was the expert. Turned out, she was exactly right about what our budget would be at the end of the day. Working with Toby was easy and I felt confident at all times that she would be all over every detail of both our ceremony and our wedding. We were married on 10/24/20 and our wedding exceeded all of our expectations. I highly recommend Santa Barbara Wedding Coordinator -
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Kai Sent on 01/05/2020
The Best Decision You Will Make
Hiring Toby will be the best decision you can make during your wedding planning process. She exceeded every expectation we had and quite literally saved our wedding day. My fiancé and I were not prepared for rain for our outdoor wedding so when the unexpected rain forecast rolled in we were devastated. Toby worked tirelessly to make our wedding as special as we had hoped for. She spent days putting together multiple rain plan options for us and spent hours and hours on the phone with all of our vendors coordinating the new plans. In the end, the day turned out even more beautiful than we were anticipating, all thanks to Toby. Her attention to detail is impeccable both with the decor and timeline. She kept us on schedule while assessing the behaviors of our guests and adjusting the timeline accordingly. She consistently checked in on us and anticipated our needs before we did. She is organized, adaptable, collected, and an absolute joy to work with. An extremely necessary part of any wedding budget, I highly recommend hiring Toby. Our day would not have been the same without her. -
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Christine Sent on 11/14/2019
Extraordinary wedding coordinator
Our daughter's wedding in August 2019 was a tremendous success due in large part to Toby Theule and her hard working assistants. From the beginning, Toby was instrumental in bringing my daughter's ideas to fruition. Her experience and knowledge of the Santa Barbara area was key to helping us choose the venue, the caterer, the rental company, everything right down to the choice of napkins. Toby was meticulous about details, keeping us on track throughout the year and a half it took us to plan everything. The best part is that the day of the wedding went super smoothly. If there were any hiccups, I never knew about them. The response from our guests was fantastic. And it all started with choosing the right wedding coordinator!
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![Brittany]()
Brittany Sent on 07/30/2019Best Decision Ever
My husband and I had the absolute pleasure of working alongside Toby for our wedding and we cannot say enough positive things about how well of a job she did. She truly is so dedicated to the craft and to making your day perfect - she does not wait to start working with you until the month of like many coordinators do, but jumps right in upon contracting and makes sure you are on the right path in planning and are aware of the next steps that should be taken. I am so thankful for her experience and the guidance she provided me in the many decisions needing to be made.
She was so wonderful in ensuring that every detail was being taken care of and done so just as we would like. She even went above and beyond to save us a significant amount of money by negotiating fees with a vendor without us even asking.
She made me feel so genuinely cared for throughout the entire process and the day of our wedding went more smoothly than I could have ever imagined possible. I know beyond a shadow of a doubt that 100% of that credit is owed to Toby. We are so thankful we were lucky enough to work with Toby and forever indebted to her for making our wedding day dreams become a reality! -
![Kathleen]()
Kathleen Sent on 07/27/2019Absolutely amazing
There are not enough great things that we can say about working with Toby! We live in CO and had our wedding in Santa Barbara and she made the distance non-existent.
Her relationships with basically all the vendors in the area gave us such peace of mind when planning. Her ability to communicate with all our family members is also something to note/applaud. She really can talk people off a ledge I tell ya :)
She had every detail thought out leading up to and executed the day before and day of flawlessly. Also should note that it RAINED on our wedding day. She coordinated a COMPLETE transformation from an outdoor wedding to an immaculate indoor wedding in 15 minutes!!! Not kidding. 15 minutes was all she needed to rally her team to basically make magic happen.
We got and continue to get so many compliments about how great our wedding day was and how it was so well-thought out and it is all thanks to Toby. We love you, Toby!!! -
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![Bonnie]()
Bonnie Sent on 06/20/2019Talk about a top notch Wedding Planner!
I am a local DJ, and have been meaning to write a review about this incredible planner. I have worked with Toby and her staff numerous times, and she gives 100% to every wedding she works. Her attention to detail is extraordinary, and if there's a hiccup (big or small), she deals with it with humor, professionalism and thoughtfulness. Santa Barbara is so lucky to have her! -
Kendra Sent on 06/03/2019
Amazing!
Our guests came from far and wide and had been to countless weddings all over the world, and yet so many told us this was one of the best weddings they had ever attended. This is a testament to Toby and her incredible organizational skills. You expect things to go a bit awry on the big day, especially when you have 11 bridesmaids, 11 groomsmen and 180 guests, but if they did we never had an inkling of it. The day went off perfectly and everyone, but especially my husband and I, had an incredible day and night. Toby helped us find excellent suppliers who all acted with professionalism and diligence - the caterers (Pure Joy) were great as was the rental company (Ventura Party Rentals) the lighting and sound team (AMS Events) were fantastic, and the flowers (Beautiful Day Productions) were stunning - and these were all recommended by Toby. Our absolutely amazing venue was also found by Toby! What you want from a planner and coordinator is excellent contacts, first-class organisational skills and a candid nature, that is Toby in a nutshell. She always listened and worked with our ideas and what came out was more than I could have ever imagined. There is not one thing I would change and that is greatly in part to Toby! She has our gratitude for helping to make our wedding truly memorable - for all the right reasons! Thank you Toby! -
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Mihui Sent on 04/13/2019
Wish we had more friends who aren't married so we can recommend Toby
We interviewed a few coordinators for the "day-of" coordination, but as soon as Toby and I got on the phone, I knew immediately she was different. She clearly had a lot of wisdom to impart on me (our first wedding) and she gave me a lot of things to think about, plus not only that, laid out a timeline in which we can accomplish it together. She definitely went above and beyond of her "day-of" duties and helped immensely --got on multiple phone calls, was accessible, gave us mini missions, reminded us of deadlines, helped us get top vendors, even met up with us multiple times. In your search of finding day of coordinators, I guarantee that no other professional will devote that much time to you as much as Toby does. Of course, the day of our wedding, she and her assistant helped every guest have a wonderful time and stage-managed flawlessly. Our guests even made a note to me how helpful she was. Thank you so much Toby for investing your energy in us as people--that is your invaluable love language. -
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![Jennifer]()
Jennifer Sent on 12/11/2018Excellent Experience!
We were strongly encouraged to find a wedding coordinator to help plan and we are so glad we found Toby! After we talked with Toby for the first time on the phone, we immediately knew we were going to go with her. She is very passionate and knowledgeable when it comes to planning! There is so much that goes into planning and questions would arise all the time. Not only did Toby have the answer to everything but she also had great suggestions and things we should consider. She made planning so much easier and made everything come to life the day of our wedding! Toby was very knowledgeable with our venue and had a lot of good input and ideas the worked well with our venue! On the day of the wedding Toby and her assistant were able to put everything together to create the vision we dreamed of. We cannot thank her enough for all the dedication, passion and love that she put into our special day! -
![Hillary]()
Hillary Sent on 12/05/2018Worth every penny
We planned our wedding long-distance from Chicago and weren't planning on hiring a coordinator (both big planners), but our venue required a DOC. After talking with Toby and learning how reasonable her full coordinator rates were, we jumped at the chance to have someone on the ground helping us navigate the planning from start to finish. She was instrumental in helping us narrow our scope in our search for other vendors (the internet does.not.end) within our price range, style, and date. Because we weren't able to meet many of our vendors in person before signing contracts, we also loved that she was familiar with a lot of them and could vouch for their professionalism and skills, which meant we felt more comfortable handing over the reigns (and cash!) to people we had never met. Hiring Toby made the process instantly easier than going at it alone; the minute we sent her a signed contract, we felt 1,000lbs lighter. What really sealed the deal was our planning visit a few months prior to the wedding. She drove us around to every appointment, planned our trip so that it was efficient and productive, and we laughed the *entire* time. She was really a gem to be around, which is important when she's the person you'll be dealing with most.
On the day of the wedding, she worked seamlessly with our venue's catering manager and other vendors to keep things smooth and stress-free, from noticing when our cake needed a little extra flower action to helping my mom fix her bra strap as we were about to leave for pictures. Weddings can be stressful. Hiring someone you can trust to manage the details is worth every penny. -
![Soph]()
Sophie Sent on 04/10/2013Toby put so much time and energy into making our wedding day fabulous! It really was an incredible evening. The event had such a natural flow to it, and that is because Toby is so good at what she does! We enjoyed ourselves so much as we flew through and at the same time savored each and every moment. Toby was very adaptable and understanding when there were changes in the plan! She really helped to make our wedding the most special day! -
![Sammy]()
Sammy Sent on 06/18/2019Horrible she should have helped us call off the event but instead had no communication with bride or groom.
We hired Toby for our February wedding. The day before our wedding she had us hand over all our decor and our marriage license!!! Biggest mistake of my life, the day of she never made it into town. So we were without our marriage license and lost without our wedding planner, you hire them to fix things that are going wrong. Well her communication was horrible she was not honest about not making into Santa Barbara, pushed our other vendors to continue the day even though the wedding should have been cancelled due to the horrible weather. Toby didn't communicate with the bride or groom at all, no calls no texts, didn't answer her phone when the bride called multiple times. So she will only do a good job of thing go right, if you have problems then she will drop the ball big time! She even tried to leave our marriage license and decor on her front door inside of driving it to us. We never got married at our on our wedding day we had to get married at the Ventura court house the next Monday with no help at all from Toby. My advice for any bride never give this woman important papers or your rings. If things go wrong she will go no communication. She's the whole reason my wedding that should have been cancelled due to no guests including the bridge and grooms dad's were able to make the wedding due to mudslides. I truly hope her husband misses her kids wedding because that's what happened to me and it's all her fault that the wedding was never called off!! -
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