The Rewind Hotel returns guests to an era of style and sophistication – where a martini is always being shaken and the music never stops playing. The music of The Rat Pack and sixties and seventies icons set the tempo for a retro experience immersed with modern amenities. The Rewind Hotel by Hilton has 137 rooms, including 20 suites; and boasts 5000 square feet of private event space. The property has Johnny’s Italian Steakhouse on-site, where the steaks take center stage and are complemented by a gourmet assortment of Italian cuisine and seafood, alongside an expertly curated wine list.

The Rewind Hotel, Tapestry Collection by Hilton opened July 2020. We are located near I35/80 in between both the West Glen Town Center and Jordan Creek Town Center – perfect for traveling guests to find and adventure nearby! Our hotel design has soft grey, natural wood elements and cool metal accents.

All occasions are worthy of celebration, no matter how large or small. The Rewind Hotel by Hilton is the ideal venue for weddings, rehearsal dinner, social gatherings, or celebrations. Our ground floor meeting space is convenient and features pre-function space with oversized floor to ceiling windows with a connected outdoor patio with a fireplace, soft seating and café lighting. We offer a selection of event spaces including a Grand Ballroom for up to 300 guests and Johnny’s Boardroom (Up to 48 people) perfect for rehearsal dinner or intimate social gatherings.

This elevated location, complemented by the staff’s detailed services, makes it easy for couples to curate the wedding celebration they’ve always dreamed of.

Welcome to The Rewind Hotel by Hilton Experience

The Grand Ballroom

Our Grand Ballroom can host weddings of up to 300 people, with a head table for up to 12 guests, and a 21’x21’ dance floor. Larger head tables require additional staging. Ask your wedding specialist for options. Our Boardroom is perfect for a rehearsal dinner space. The boardroom also is complimentary for the day after a wedding to host a gift opening and or brunch. You can have up to 48 guests in the boardroom space.

The Boardroom

The boardroom has 570 sq ft of space. This space is our most intimate room.

Salon A, B and C

Our Grand Ballroom has airwalls that can separate into different Salons. Giving us our Salon A, Salon B and Salon C. We can create smaller more intimate areas for different numbers of people. We also can create spaces for ceremonies onsite as well.

When saying, “YES” to the Rewind Hotel

When booking with The Rewind Hotel you will receive a personal wedding specialist, discounted room blocks, Hilton Honors Points, trained Johnny’s Italian Steakhouse performers, and bootleggers, and so much more. You will have your venue space for the entirety of the day you booked it. If we do not have any events scheduled the day prior, we will make every effort to make sure you can get into the venue the day before at no additional cost to you. If you need this space guaranteed days before, ask your wedding specialist on how. The staff will take care of all the clean-up and tear down. If you have rented or personal items, they will simply put them aside for you to pick up at your convenience the following day.

When saying, “I Do” at The Rewind Hotel by Hilton

Once you have discussed all the details with your wedding specialist, we will put together a contract for the venue. In the contract we will include all the event spaces discussed, and the sleeping rooms that will be blocked. Please be sure to look over this document for name spelling, dates, and any other details you want mentioned in the contract.

The contract will need to be signed and a credit card will need to be on file. We require a 50% downpayment of the food and beverage minimum. Once this payment is made, the contract is officially binding. If you discuss other payment arrangements, make sure they are mentioned in the contract.

Wedding Tasting

After you have signed a contract with The Rewind Hotel by Hilton wedding hotel you can schedule a wedding tasting at Johnny’s Italian Steakhouse. The tasting can consist of up to 6 items off of the Private Event Menu. These items can be any combination of plated entrées and appetizers. You may host up to a total of 6 people. 6 items will be complimentary. If you would like to taste more than 6, you can do so for an additional charge. The tasting must be scheduled Tuesday-Thursday from 3:00pm-6:00pm. For more details, please ask your wedding specialist.

Wedding Vendors

The Rewind Hotel by Hilton does not require you to use certain vendors. You are allowed to book whomever you choose. We do have a preferred vendor list. Vendors who we have worked with in the past have done a fantastic job.

Complete Weddings + Events | DJ | Videography | Photobooth | Photography | Wedding Coordination

Sue Bennett | 515-266-1355 | https://completewedo.com/des-moines/

Joanne’s Event Rentals | Chair Covers | Marquee Letters | Chargers | Lighted Curtain | Tablecloths

Joanne Freedman | 515-238-1054 | http://www.joanneseventrentals.com/

Majestic Limo & Coach | Limousine | Charter Buses | Party Bus

info@majesticlimo.com | 515-650-5555 | https://www.majesticlimo.com/wedding-transportation-service

Cakes by Alaina | Wedding Cakes | Cupcakes | Desserts

Alaina Irlbeck | 515-249-1496 | amandorf@gmail.com | https://www.facebook.com/cakesbyalaina/

Spray Tans by Megan | Mobile Spray Tans

Megan Griffiths | 515-650-1802 | mobilespraytansbymegan@gmail.com

https://spraytansbymegan.glossgenius.com/

Hy-Vee Floral Design | Flower Arrangements

Marical Greenwood | 515-224-7730 | 1224floralmgr@hy-vee.com

Décor

• 72” round tables, seat 10 people per table
• Table linens

• White Floor Length Linens ($10.00 per Table)
• Black Linens (Not Floor Length (Complimentary)

• Cloth napkins – white or black (These are folded on the tables for weddings)
• Black ballroom chairs (Chairs Covers available for $2.50 per chair plus tax)
• Stage for head table, seats up to 12 people (Additional Stage is Available for an additional cost.) Talk to your sales specialist for more questions
• Dance floor (21'x21') (If space allows for the full size to be built)
• High cocktail tables
• Flatware, glassware, China
• Fishbowls with Floating Candles
• Gold and or Clear Tea Lights
• Gold Hoop 9.5’ in Diameter ($40.00)
• Green Ivy Wall for backdrop for photos. It is portable and we have options for use.
• Edison Bulbs/ Café Lights installed in ceiling swaging throughout the whole ballroom. This is available for $500.00 installed.

Wedding Itinerary Details

Your wedding specialist will ask questions in order to gather all of the information before the wedding detail meeting. Some of the questions are below. The more information you can provide the easier the process will go. This itinerary can be something you will be able to send to all of your vendors. They should all be on the same page for the day of your wedding. The itinerary is one of the most important parts of your wedding day. Once you provide this to your wedding specialist they can make recommendations as far as timing for food, and what their experience has been. If you feel more comfortable discussing your wedding plans over the phone, please call 515-333-5667 and we are happy to help. If you would like to schedule extra meetings and tours, that’s what we are here for. Everyone likes to plan differently and that’s okay with us! We’re here every step of the way.

Two Weeks Before Saying, “I Do”

Two weeks prior to the wedding your wedding specialist will need to know all the final details for the wedding. Last minute changes do happen, and we understand that. Please keep us up to date. We also need your estimated guests counts and food order two weeks prior. Three business days will be when you lock in and guarantee your final numbers and counts for food.

Day Of

Your wedding specialist will be onsite for your wedding day. They will be making sure the staff is on point, and everything is as planned prior. It is recommended to still have someone in the wedding that will be making sure everything is going as planned as far as bridal party arrangements etc. The wedding specialist will be following the itinerary, and overall supervising the wedding. If you need anything or have questions, do not hesitate to ask.

Happily, Ever After

The day after your wedding is when most guests are ready to get back home from the busy festivities. However, you have a complimentary space to host brunch if you would like. You could also use the space for a gift opening.

Q&A

How early can we start decorating? You will be guaranteed to have the space for the whole day you booked. If no events are booked the day prior, we will make every attempt to make it available for you to set up the day before.

Can we go in the day before the wedding to decorate or store items? Based on day before availability.

Are there any restrictions on reception decorations that we should know about? We allow open flame, and all other décor. We do not allow anything affixed to the walls without prior approval. Let your wedding specialist know if you plan on having things affixed to the ceiling or the walls.

Can we use candles in our decorations? You sure can!

Can we throw confetti or use sparklers? Sparklers are permitted outside on the patio; confetti is allowed in small amounts. We do not allow large amounts of glitter or confetti. Talk to your wedding specialist to see what's best for your wedding.

Do we need to provide our own place cards, table numbers, or seating chart? We have limited table numbers, and always adding more. Ask your sales specialist for an updated inventory of what we have.

Do you have decorations available to rent? We do! Uplighting, café ceiling lights, and a large circle gold hoop

Will you provide signs to direct guests to our reception? We do not. Our staff at the front desk and host staff will show guests back to the space. We do have easels you can use to put signs on or seating charts.

Do you have any décor, such as vases and candleholders, that we can borrow for our reception? We have fishbowls with floating candles, gold tea lights, and clear tea lights. We provide wax candles for these. Complimentary when booking with us.

Are the facilities decorated, or can we customize their decor as well? We have pictures on the walls in the pre-function areas, as well as soft seating. The soft seating is able to be moved to help create seating spaces for your wedding.

Can we work with other vendors, or will we need to stick to your recommended list? You can work with whomever you trust for your wedding day.

Do you provide a coat check service? We do not. We have coat racks that we place around the pre-functions, weather permitting.

Do you offer an on-site wedding coordinator? Yes! Your wedding specialist with be there to make sure everything is going as planned.

What type of security service do you offer? We are partnered with the West Des Moines Police Department. If you would like we would be happy to arrange an off duty to be present at your wedding. This is a $100.00 per hour fee.

Is there a service charge for the staff, and what’s your tipping policy? We have an automatic 25% service wage on all food and beverage which is given to the staff working at your event.

Are there any restrictions for the photographer—are there any places they’re not allowed to photograph, and are they allowed to use flash? We have no restrictions.

Do you offer valet? We do not, however, if you would like to hire a valet, speak with your wedding specialist.

Is the bar staffed, or do we need to hire a bartender? We have Johnny’s Italian Steakhouse bartenders. They are $100.00 each for the first 5 hours of your wedding. They are an additional $25.00 an hour after that.

Can we bring in a band or DJ? Either is fine with us.

What’s your sound system like? Our system is built into the system. We have wireless Microphones and Lavalieres. They are great for a ceremony but are limited to how loud they can be. We recommend a DJ for music for larger events.

How many people can the dance floor accommodate? 100-150 people at once. This has been a great size for all our past weddings.

Is there a time that we have to stop playing music? At 12:00am.

What time can the DJ or band start setting up? Anytime on that day of.

Are there any noise restrictions? No, however we reserve the right to lower the sounds levels as we find fit for the property.

Is there a designated area for entertainment, or can we place them as we see fit? You can place them as you see fit.

What’s the typical sound setup at your venue? A DJ with 2 speakers is found to be normal.

Do you provide in-house catering? Or do you have a list of preferred caterers? Johnny’s Italian Steakhouse is the sole caterer of the property.

Can we do a tasting before we finalize our menu? Is there a charge for the tasting? You can. More information is provided above.

Can you accommodate special diets and allergies? Our chefs can accommodate all special diet requests.

Will you provide tables, linens, plates, glassware, and utensils, or will we need to bring in our own? We provide all of this. White floor length linens are $10.00 per table.

What are the different ways you serve food—buffet, family-style, individual plates, etc.? We serve plated, or buffet style. Most prefer plated.

Do you have a food and beverage minimum? We do. Ask your wedding specialist how much for your specific date.

If there is a food and beverage minimum, is there a penalty for not meeting the minimum? Yes, you would pay the difference as a room rental fee.

Are you licensed to provide alcohol? We are. And insured.

Can we bring in our own alcohol? If so, is there a corkage fee? No.

Can we give wine as a party favor? You can, but it cannot be opened at the wedding.

Are there additional charges for the bar staff? $100.00 per bartender for the first 5 hours, and $25.00 per hour after.

Is there a cake-cutting fee? This is waived for weddings.

Can we bring in a cake from an outside baker? Yes

Is there a fee for bringing in our own cake? No, it is waived for weddings.

How much is the deposit? 50% of the food and beverage minimum. Talk to your wedding specialist about other options if needed.

When is the deposit due? At contract signing.

Is the deposit refundable? No

What’s your cancellation policy?

Are there payment plans available? Absolutely. Talk to your wedding specialist for options.

What are the insurance requirements for me and my vendors? We do not require it, but all vendors should be insured.

Do you have liability insurance? We do.

Are there different rates for different days of the week? Rates change from a day-to-day basis.

How much parking is available at the venue, and will guests need to pay for parking? Parking is complimentary and we offer plenty of parking for all guests.

Is the space handicap accessible? Yes

Are there outdoor restrictions at the venue? No

Are children allowed, and are there changing tables for babies? Children are allowed, we have changing tables in all the bathrooms.

Will we have access to the air conditioning or heating controls? Your wedding specialist will take care of the climate controls. We keep the ballroom about 66 degrees for weddings.

How many restrooms do you have? 4 on the main floor. 2 of them are large.

Are there separate spaces for the cocktail hour, ceremony, and reception? Yes

Is there a special room for the bride to change? We will offer a complimentary suite for you to use to change in.

What’s your electricity like? Are there a lot of outlets for vendors to use? Plenty of outlets around the ballroom and in the floor for your vendors.

Is there a secure space to keep our gifts? Yes, we can take them to your suite and secure them or in the boardroom.

Wedding Room Blocks

You and your wedding specialist will work together to put the perfect number of rooms in a room block. Your out-of-town guest will be able to book these rooms at a discounted rate. They will be able to call The Rewind Hotel front desk or use the link that will be sent to you from your wedding specialist.

Blocks can be created up to a year in advance.

This would be a mix of standard kings and two queen beds. Once the block fills, we can then add more rooms based on our availability. All reservations must be made 30 days prior to the arrival date. After the deadline, any remaining rooms in the block that are not reserved will be released from the block. Reservations can then be made by calling the hotel or via a reservation link that we would create and send to you via email.

If wanting to secure more rooms than what we are able to offer via a courtesy block, we would proceed via a contract. By doing so, we would have you complete a contract along with your credit card information and we would hold you responsible for 90% of the room block nights. For example, if we block 20 rooms per night (40 total room nights), you would need to have at least 36 rooms reserved. If you only end up having 30, we would charge you for the additional 6 rooms nights at the group block rate plus tax.

What are my guests’ parking options?

Guests are welcome to park anywhere in our parking lot. Parking is complimentary for all guests. Upon checking in, guests can leave their car in our loading zone in front of the hotel to unload their luggage and take it to their room. They can then move their vehicle to the designated parking at their convenience.

How will my guests book their reservations?

Guests will call the hotel front desk directly at 515-309-3900 to make reservations and should request your group when prompted. An online group booking link will also be created for your guest’s convenience. Suites must be booked directly and are not available for blocking.

How long are the rates and rooms held?

Guest room rates will be guaranteed until the release date (30 days prior to arrival). After this date any remaining rooms will be released back into general inventory. We will honor the group room rate after the release date based on availability.

What if someone wants to book a reservation that does not fall within the group block dates?

Guests that want to book dates prior to the group block dates or after the group block dates will need to call the hotel directly. The hotel will still attempt to honor the group block pricing and will manually add them to the block. The pricing is no longer guaranteed after the cutoff date.

Do you offer shuttle service?

The Rewind Hotel by Hilton shuttle is available from 6:00am – Midnight for airport pick up and individual requests within 3 miles. Individual shuttle needs should be booked 24–48 hours prior by contacting the front desk at 515-309-3900. The shuttle service cannot be pre-booked or reserved exclusively for groups and/or special events. Based on our availability, the hotel will reserve the shuttle for two trips to the venue (within the 3-mile radius) and two return trips from the venue (within the 3-mile radius during the 6:00AM – Midnight timeframe). Any other requests cannot be made any earlier than 24-48 hours prior to the date needed.

Can I distribute welcome bags or gifts?

Our front desk team will happily distribute gift bags at check-in to your wedding guests, family and friends who have booked within your group block. This service is offered as a courtesy. Gift bags should be dropped off no later than 24 hours prior to group arrival. Please ensure they are not individually labeled or customized and plan for no more than two per room. The hotel is not responsible for guests who book outside of the block with a third party and/or under Hilton Rewards as these guests will not appear within your group. The hotel will always do their best to make sure each guest booked in your group receives a bag but is not responsible for any that may get missed. Leftover bags should be picked up from the hotel within 48 hours of group departure.

Can I get an early check-in?

Check-in is at 4:00 PM. To request an early check-in please contact the hotel front desk the morning of your scheduled arrival. Early check-ins are offered based on availability and cannot be guaranteed. If early access to your guest room or suite is important, we advise you to book and arrive the night before. Early check-in requests are handled on a per room, per-guest, and first-come/first-serve basis. Early check-in is not available for multiple rooms or an entire group. We are happy to store any items for you in our office until you are able to access your guest room or suite.

Can I get a late check-out?

Check-out is at 12:00 PM. To request a late check-out please inform the hotel front desk of your requested check-out time upon your arrival. Late check-outs are offered based on availability and cannot be guaranteed. We are only able to confirm a limited number of late requests and they are handled on a per-room, per-guest, and first-come/first-serve basis. We are happy to store any items for you in our office until you are ready to depart from the hotel.