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Weddings

Gathering Oaks Retreat

Crawford, TX View map Visit website
Rating 5.0 out of 5
7 reviews
$4k - $9k For 100 Guests
Up to 200 guests

About

$4k - $9k For 100 Guests
Up to 200 guests

Gathering Oaks Retreat is an elegant wedding venue situated in the heart of Crawford, Texas. Located outside of Waco, this countryside venue is delighted to welcome you and 150 of your closest family and friends to celebrate your big day. You and your partner are invited to host your shower, reception, cocktail hour, and more with professional and swift services.

Facilities and Capacity

With on-site parking spaces available, Gathering Oaks Retreat is delighted to provide you with a selection of spots for your special day. In total, this location is 5,000 square feet and is happy to host any ceremony. They have experience hosting a number of diverse ceremonies, including elopements, non-religious ceremonies, religious ceremonies, and second weddings. Whether you're having a large or small event, their lush garden is available at any time of the day. This outdoor space is 2,000 square feet and contains breathtaking elements to match your one-of-a-kind love story. In addition, their garden also has fun amenities that you and your guests can enjoy, including a romantic fire pit or a large swimming pool.

Services Offered

Gathering Oaks Retreat hopes to make your celebration an event to remember. Therefore, they provide on-site suites for you and your wedding party to freshen up for the big day. These suites are also available for you and up to 50 traveled guests to stay in. They also offer a variety of rental equipment, including bar chairs, white garden chairs, large tables for any wedding activity. In addition, this location offers wireless internet connectivity for your celebration.

  • Woman-owned

Frequently Asked Questions

Do you have a site fee for wedding receptions at your venue?

Yes

What is the starting site fee for wedding receptions during peak season?

$5,000

What is the starting site fee for wedding receptions during off-peak season?

$5,000

Do you have a site fee for wedding ceremonies at your venue?

No

Which of the following are included in starting site fee?

Bridal Suite
Chairs
Parking
Tables

What is the maximum capacity of your venue?

200

What is the minimum number of guests required to book your venue?

50

How many event spaces or rooms does your venue offer?

2

Describe your venue:

Farm/Ranch
Hotel
Inn/B&B
Mansion
Resort

What kind of settings are available?

Covered Outdoor
Uncovered Outdoor
Scenic Views

Which of the following wedding events does your venue service?

Ceremony
Reception
Bridal Shower
Engagement Party
Elopements
Rehearsal Dinner

What event services do you offer?

Accommodations
Get Ready Rooms
Outside Vendors
Pet Friendly
Wifi

What event items are available?

Altar/Arch
Chairs
Tables

What transportation and access is available?

Parking
Wheelchair Access

What months are included in your peak season?

March
April
May
June
September
October

What months are included in your off-peak season?

January
February
July
August
December
Rated
5.0
out of 5.0
Recommended by 100% of couples
  • Quality of service
    Rating 5 out of 5
  • Average response time
    Rating 5 out of 5
  • Professionalism
    Rating 5 out of 5
  • Value
    Rating 5 out of 5
  • Flexibility
    Rating 5 out of 5

14 User photos

  • Lori
    Lori V. Married on 11/20/2021
    Rating 5 out of 5
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      Rating 5.0 out of 5

    Pure Magic

    We rented the entire property for the weekend and had about 50 people stay from Friday to Sunday with us. The property is so charming and the entire team at Gathering Oaks seems like they trained at Disney because their customer service was spectacular. There were common areas to hang out in, a play ground for the kids and so many places on the property for beautiful photos. My whole family raved about the venue and the rooms. We will definitely be back for Thanksgiving or some other family function.
  • C
    Carrie W. Married on 10/31/2021
    Rating 5 out of 5
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      Rating 5.0 out of 5

    Perfect wedding venue

    We could not have picked a better place to have our daughter's wedding. Everyone we worked with was so easy to reach with any questions we had. I loved everything about Gathering Oaks!
  • Emily
    Emily Married on 10/16/2021
    Rating 5 out of 5
    • Quality of service
      Rating 5.0 out of 5
    • Responsiveness
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      Rating 5.0 out of 5

    Great area with beautiful scenery and wonderful cabins and lodging.

    Gathering oaks was a wonderful venue for us and our family during our wedding! It was perfect for a large wedding as well as would be for a smaller one too! We had approximately 230 people there with about 60 people who stayed on site all weekend. It had great air bnb’s near by as well to help host others who needed to stay.
    Great option for a get away wedding tucked away in the country with a pool, hot tub, and some beautiful views.

    If looking to have a wedding on their tennis court and wanting a band, be aware there is not enough electricity to support a full band, and lightning. We had to rent a generator to support full band. We also had to rent port-o-potty due to our guest number and septic tank considerations.

    They were great to work with!

Awards

  • 7

Pricing

Team

Lacy  Hodges
Lacy Hodges
owner

We are native Texans that graduated from Texas A&M and had the opportunity to move to Waco with our two young daughters in 2015. We noticed this beautiful property just outside of town and felt a strong calling toward it. Many thoughts and prayers went into the concept of Gathering Oaks and the property was purchased in December 2016. With some inspiration from Chip and Joanna, we turned the property into a gorgeous vacation rental and venue. As guests began to arrive, it was clear that God had a hand in the property’s transformation. We love hosting weddings, as your dream completes ours!

Rebekah Elkins
Rebekah Elkins
Property Hostess

Meet Rebekah!

Rebekah has been a team member with Gathering Oaks Retreat for over a year now. In that time, she has worked with multiple brides to ensure their wedding weekend is everything they've dreamed of. Rebekah also works as a part-time wedding coordinator, so she has lots of wonderful ideas and brings attention to detail.

Hannah Greco
Hannah Greco
Manager/Property Hostess

Meet Hannah!

Hannah has been on the Gathering Oak's Team for over three years. In that time she has assisted with many diverse weddings with unique cultural traditions. She has knowledgable experience and is available to help you with your wedding ideas and questions.

Map

316 Canyon Oaks Rd Crawford, TX, 76638
2543071819
Location of (Gathering Oaks Retreat)

Gathering Oaks Retreat frequently asked questions

What items and services are included in the starting site fee at Gathering Oaks Retreat?

Gathering Oaks Retreat includes the following items and services for wedding events in its starting site fee:
  • Bridal Suite
  • Chairs
  • Parking
  • Tables

What are the most important characteristics of Gathering Oaks Retreat in terms of venue type, style and location?

The space offered by Gathering Oaks Retreat for wedding events is known for:
  • Farm/Ranch
  • Hotel
  • Inn/B&B
  • Mansion
  • Resort

What kind of indoor/outdoor options are available at Gathering Oaks Retreat for wedding events?

Gathering Oaks Retreat offers the following indoor/outdoor options for weddings:
  • Covered Outdoor
  • Uncovered Outdoor
  • Scenic Views

What kind of wedding events does Gathering Oaks Retreat offer?

Gathering Oaks Retreat offers the following types of wedding events:
  • Ceremony
  • Reception
  • Bridal Shower
  • Engagement Party
  • Elopements
  • Rehearsal Dinner

What services does Gathering Oaks Retreat offer for wedding events?

Gathering Oaks Retreat offers the following services for wedding events:
  • Accommodations
  • Get Ready Rooms
  • Outside Vendors
  • Pet Friendly
  • Wifi

What furniture and decorations does Gathering Oaks Retreat have available for wedding events?

Gathering Oaks Retreat offers the following furniture and decor items for weddings:
  • Altar/Arch
  • Chairs
  • Tables

What percentage of users recommend Gathering Oaks Retreat and which are the most valued aspects of their wedding services?

Gathering Oaks Retreat is recommended by 100% of couples who have used their services. Their overall rating is 5.0, with the same score awarded for quality of service, flexibility, value, professionalism and average response time.

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