The Wedding Ninja Reviews
Reviews
We're all about trust. Our community relies on honest reviews to help you make those big decisions with ease.
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![Amy]()
Amy M. Sent on 11/13/2024Avam wedding
We hired Kelly for our fall wedding at the AVAM, based on the recommendation of our venue and caterer. We're so happy we did. She gave very responsive from the onset. She was organized with all our details and we didn't have to worry about any details on the wedding day. As two people who have never planned a wedding and had no idea where to start, we're so glad we had Kelly to guide us. We used many of her vendor recommendations, and if felt like the whole team didn't miss a beat. Thanks Kelly for helping us execute our dream wedding! -
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![Sunny]()
Sunny Sent on 10/23/2024Our best wedding planning decision
At first, we really didn’t think we needed a wedding coordinator, but after being recommended The Wedding Ninja, it was the single best decision we could have made to make our wedding go as perfectly as it did. Kelly immediately made herself available for calls, questions, and advice. She was knowledgable, respectful, and prompt throughout the entire planning process. Most of all, she’s energetic and fun! In the month of our wedding, she seamlessly pulled together everything we had worked on over the last year. On the day of, she got everyone in order, on time, stress-free - we just got to enjoy our day. Thank you thank you thank you! -
Nicole Sent on 09/26/2024
Perfect fit for our unconventional wedding!
Kelly was incredible! We had a very unique event and with the stress of running our own business, she took the brunt of the coordination and communication off our shoulders which allowed us to be creative and enjoy everything. Day of she was a machine! Whatever I needed she was already there knowing I needed it.
We can sometimes be like herding cats and she herded our chaotic selves flawlessly. We could not have pulled this off without her! -
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![Madeleine]()
Madeleine Sent on 08/18/2024Wonderful experience
Kelly is awesome. Thanks to Kelly, our wedding day itself was a breeze, and we truly enjoyed all the special moments, from greeting all our guests to spending a few quiet moments together to dancing through the very last song of the night. We had absolutely no worries that the wedding would go flawlessly once we handed the reigns over to Kelly! Perhaps most importantly, Kelly graciously helped coordinate various accommodations for our family members who had serious accessibility needs, and she went out of her way to make sure our valued guests had everything they needed. Kelly also has excellent vendor recommendations (and great relationships with many Baltimore vendors), is extremely communicative, and always answered our many questions throughout the entire planning process, making sure no stone was left unturned. It goes without saying, but we absolutely could not have pulled off our wedding without Kelly’s expertise and management. Thank you Kelly!!! -
![Samual]()
Samual Sent on 11/08/2023There Are No Words
We consider ourselves incredibly fortunate to have found Kelly, The Wedding Ninja, early in our wedding planning process. Kelly's assistance throughout the entire journey was nothing short of exceptional, and she made the entire experience remarkably easy for us.
From the moment we brought Kelly on board, she demonstrated her expertise by setting up a Google Drive to organize all our documents and contracts, ensuring that every detail was in its place. She went above and beyond in reviewing our contracts, making certain that we were getting everything we needed and nothing less.
Kelly's involvement didn't stop at paperwork. She joined us for a crucial walkthrough of our wedding venue, where her professionalism and attention to detail truly shone. Her role as the "rehearsal pro" was evident as she skillfully ran our rehearsal, putting us at ease for the big day.
True to her name, Kelly was like a wedding ninja on our special day. She had a remarkable ability to be both everywhere and nowhere at the same time. Whenever we needed her, she would appear, ready to handle any situation, and then seamlessly disappear, assuring us that she'd be there for the next potential "emergency."
Words truly fall short when it comes to expressing just how amazing Kelly was in making our wedding day a resounding success. Her dedication, expertise, and remarkable ability to anticipate and address our needs made all the difference. We are immensely grateful for her role in creating the perfect wedding day we had always dreamed of. -
![Jen]()
Jen D. Sent on 10/30/2022Fantastic coordinator!
Kelly was so wonderful to work with. We started working with Kelly several months before our wedding, and we without a doubt could not have done it without her. We live in Florida, but had our wedding in Baltimore, and Kelly was a fantastic resource regarding vendors, decor, logistics, you name it! She was so easy to work with as well as professional. You could tell she had a lot of experience doing what she does. On the day of the wedding, I saw her maybe once before I walked down the aisle, but that's because she was running around behind the scenes making sure everything was absolutely perfect from start to finish (which it was!). She worked so well with all my vendors and I could not have asked for a better support system and coordinator in Kelly. My husband and I definitely recommend her for your wedding day! -
![Bradford]()
Bradford Sent on 10/19/2022Kelly was Amazing!
I have nothing but good things to say about "The Wedding Ninja". Kelly did an amazing job from the early planning stages to coordinating the day of event. Nothing within her control went wrong that day and she was amazing at getting everyone in line. I imagine coordinating an event like this is a bit like "herding cats" and she did a great job. Kelly was also fantastic at rolling with the punches outside of our control. One example that comes to mind was my best man lost his boutonniere right as we got to the location. Within minutes Kelly had crafted a replacement one, in our colors from one of the decorations and what looked like electrical tape? Regardless, it looked fantastic and the show went on. Kelly was also incredible with the young kids in our wedding party. Our flower girls were definitely excited during the rehearsal and day of and she managed to get them where they needed to be. I could go on, but to summarize, if you want to feel comfortable knowing that whatever happens on the day of, your wedding coordinator will roll with it, keep the day moving, and reduce your stress levels majorly I'd go with The Wedding Ninja. -
![Hunter]()
Hunter Sent on 08/29/2022Absolutely amazing!! Kelly is so kind, professional, and helpful.
10/10. Kelly was the key to our wedding coming together as perfectly as it did. She met every expectation and then some. Would recommend to her to anyone and everyone!! -
![Emma]()
Emma Sent on 07/26/2021Couldn't have done it without her!
Kelly was amazing throughout our whole wedding planning process, especially through all through all the challenges that the pandemic threw our way. We had a backyard/DIY wedding, and at first I thought we didn't need a day-of-coordinator, but boy was I wrong. I'm not sure we could've pulled it off without Kelly. She and her assistant were there from start to finish, and basically I blinked and everything was set up perfectly! She coordinated with all the vendors and other helpers so we didn't have to do a thing. At the end of the night, everything was put away and we didn't have to worry about that part, which was great. So glad we hired her, because it allowed us to enjoy our night and not worry about everything else. For those of you who, like me, are hesitant about hiring a DOC or not sure you need one, trust me - you do! Highly recommend! -
![Callie]()
Callie Sent on 05/11/2021SO thankful for Kelly!
Hiring Kelly was one of the best, if not THE best decision we made when planning our wedding. We were originally planning for May 2020 with 150 guests. When we had to reschedule (twice!) due to COVID, everything was seamless. Kelly helped coordinate dates and new plans with our vendors which was such a relief to me. With so many changes in plans, I definitely felt a bit of burnout while planning-Kelly always kept me on schedule without being pushy. Every time we talked on the phone a huge sense of calmness came over me. We ended up rescheduling our wedding as a 30 person event at an Airbnb. The day of our wedding there was a huge traffic incident that some of our early morning vendors and my bridesmaids got stuck in for nearly 4 hours. Kelly immediately called me to reassure me that the day would still go on, and called all of our vendors to coordinate. Even though we had a 3 hour delay to the start of the day that could have been very stressful, we amazingly stayed on schedule! During the event, if there was any drama, I had absolutely no idea because Kelly was on top of it. We also hired Kelly’s assistant, Katy, to shuttle vendors because the parking situation was a little tricky at the Airbnb. Not only did she shuttle vendors, but she brought us the bouquets from the florist and helped with my train before the ceremony (and SO many other things that I didn’t see because I was enjoying myself!) Kelly and Katy were a jack of all trades the day-of. I completely forgot about so many of the behind the scene details because it was just so seamless. We truly got to enjoy our day. Quote of the night from multiple friends and family: “Kelly is on top of it-she’s a badass” Do yourself a favor and hire Kelly-who’s to say what could happen while planning a wedding. A global pandemic and a hostage situation causing a bay bridge closure were certainly not on my list! ;) -
![Katy]()
Katy Sent on 04/12/2021simply the best
Not only was Kelly our day of coordinator, she was also our officiant. We trusted her so much that we pretty much handed her a couple boxes of décor and said "go for it". Everything was perfect and turned out better than I imagined. Having her officiate was so easy too! I put together an outline and some verbiage I wanted to use in the ceremony and Kelly pulled it all together. Our wedding day was absolutely perfect! If there was an issue, we didn't notice it or wasn't obvious to us. Entrusting Kelly to coordinate and officiate our wedding was the best decision ever. We were able to relax and truly enjoy our day with friends and family. Thank you, Kelly! -
![Maire]()
Maire Sent on 10/19/2020Couldn't Have Done It Without Kelly
As a COVID bride, I was unsure how, if at all, I was going to get married in 2020. Kelly was understanding, compassionate, skilled, knowledgable, and about every other human quality you could possibly want out of a coordinator and person during these trying times. She helped us get our June wedding on track for October in a matter of days once we made the decision to postpone. Then, in early August, my last surviving grandparent was diagnosed with late stage cancer. I was a mess, had no idea what to do, and was devastated at the thought of my grandfather not being able to make it to our wedding day (especially since it was supposed to happen months ago). I called Kelly, and when I say she went above and beyond, I mean she went ABOVE AND BEYOND to help us push our wedding up to September on a date in-between my grandfather's treatments. And let me tell you - it was magical. I seriously cannot imagine a better way to have gotten married. Kelly literally took care of everything that day, entertained about a dozen calls from me in the 3 days before the big day, and made it so that on the day of the wedding, I was stress-free and able to enjoy the sheer fact that I was getting married and that my grandfather would be able to witness it in person. So, from our 200 person wedding in a big church to a 20 person micro-wedding in my backyard, Kelly helped me achieve the impossible of getting married in 2020 and she did it with flying colors. We are so grateful to Kelly for all her help, expertise, and aweseome-ness. She gets 100/5 stars. Thank you Kelly! -
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F2Ec3037C8B03A9Df08E56F30E6B93050830E5B1 Sent on 10/17/2020
The BEST Coordinator, ever!
Kelly is simply amazing. Period. Hire her and you won't have to worry about your big day, you'll just get to enjoy it. :)
We met her at a wedding vendor open house. I noticed her full tattoo sleeves, and was intrigued. When I walked up to her, she handed me a bag that said "Engaged AF"... I was like, this girl gets me! LOL... We had just started looking at wedding vendors and were so worried that everyone would be stuffy and impersonal, but Kelly is a breath of fresh air! I have no doubt that she can work with any type of bride, any where, any time. She was so warm and down to earth, but also 110% professional and knowledgeable. All my family and friends loved her, and several commented that she really was a ninja the night of the wedding, seemingly everywhere all at once! She was ON IT! And she's not just a "day of" coordinator- she worked with us all throughout the process. She kept us SO organized with her spreadsheets and floor plans! Planning a wedding during a pandemic was hell, no doubt about it, but we could never had done it without her. She kept us sane, answered alllll of my constant worries with poise and put me at ease, and juggled every twist we sent her way. I can't sing her praises high enough. We love you, Kelly! Thank goodness for her. :) -
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![Emily]()
Emily Sent on 01/21/2020Hire. Kelly. For your wedding.
When I got engaged, the advice I was given repeatedly from my friends who had been married recently was to hire a day-of-coordinator. I heard from people who did it and were thrilled, and people who didn't and really wished they had. So when I ran into Kelly at a vendor open house and thought "she seems like she knows what she's doing, and she's funny," that was enough for us to hire her almost on the spot. She then spent the next 8 months completely blowing my expectations out of the water--even before the "day of" the wedding, she had multiple hour long phone conferences with me to go through everything from vendor choices to (practically) a minute-by-minute schedule of the ceremony, she answered every little tiny question I had, and kept track of everything in a killer google worksheet. She came to our final venue walkthrough and helped us make a plan with our venue coordinator for EVERYTHING--she was able to ask and answer questions I never in a million years would have thought of.
Her work and presence on the wedding weekend was, of course, completely indispensable--she helped us through the nitty gritty details of the ceremony during the rehearsal, and gave everyone super clear instructions on what we would be doing. The day of the wedding she not only got all the various things that we brought for the ceremony/reception where they needed to go (it's amazing how much stuff you end up bringing, even for a wedding that is NOT super DIY!), she ensured that every single person what where they needed to be every minute of the night. It was truly as if she multiplied herself and was everywhere at once! As the bride, I didn't have to deal with a THING--I just got to completely and totally enjoy the day. Actually, there are probably a thousand things she did that day and before that I couldn't even list, because I didn't even know they happened! She is really that good.
In conclusion, I'm a both a planner by nature and a person who takes pride in paying attention to and having a hand in small details--and I can say completely and totally that I never could have planned and executed what was 100% my dream wedding without Kelly. (Also, tbh, she IS really funny). -
![Jared]()
Jared Sent on 11/25/2019Best Day of Coordinator...Ever.
Kelly is basically a mix between Wonder Woman and the Flash, and then multiply that by a billion. She is absolutely incredible! She is super knowledgeable about everything weddings; from the flow of events, to the placement of design elements, to setting up design elements, to mitigating last minute hiccups, to keeping everything moving along, to getting everyone where they need to be, etc.
We had our wedding at the Cloisters Castle and we 100% could not have done it without Kelly. She is seriously a ninja, she was re-purposing things I didn't even know we could re purpose, and she only contacted me once the day of the wedding because of slight issue with the centerpieces, but by the time she called me she had already figured out the solution. She has done tons of events at the castle which really helped us feel confident about choosing her as our day of coordinator.
Once the event was over, she, along with the staff, packed up everything to make it super easy to pack into our cars to take back home. I can't express how important it is to have a day of coordinator to set everything up and keep everything flowing along, but if you have any room in the budget at all, she is as necessary as anything else you could possible spend money on. If you're still deciding who to choose as a day of coordinator, or if you need one at all, look no further, pick Kelly, you need her! -
![Kiki]()
Kiki Sent on 11/21/2019Kelly earned her title of"wedding Ninja" hands down!
As the MOG Kelly kept us all informed and helped with the entire planning process. Her spreadsheets, schedules, floor plans and timelines are on point, & professional. Her day of execution made us not have to worry about anything knowing she took care of everything from rehearsal to set up with having the day running smoothly with all the vendors and telling everyone where to go and what to do so we could sit back and enjoy everything. I would HIGHLY recommend hiring Kelly for your wedding! It was the best decision that the MOB made for us and exceeded everyone's expectations with the final outcome being a dream wedding for my son and his bride fit for a prince & princess!!!! A+++++++++ service! -
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Shelby Sent on 11/20/2019
If you are on the fence, HIRE KELLY!
I resisted the hiring of Kelly at first just due to it being an added cost, but no single expense was as beneficial, stress reducing, and SMART of an idea as having Kelly manage the planning and the execution of my wedding. It was literally perfect in every way. Every vendor we spoke to breathed a sigh of relief when we mentioned that Kelly was involved with our wedding.. the decision to hire her was as close to a guarantee for a flawless event as you can get! I only found out AFTER my wedding of some near-misses just because Kelly was so on top of things.l and concerned with my and my husbands experience. For example, I was vehemently against a garter “dive” up my dress. Unfortunately someone may have missed the memo on how against that I was and placed a chair in the center of the dance floor. Kelly noticed that before I did (I found out after) and RAN to remove it and redirect the scenario quickly and efficiently, with no hurt feelings. She was on FIRE the whole night making sure every detail was perfect. Her support and getting us on track was SO necessary due to us all working full time, managing the deployments of myself and my husband, and just generally being super busy. Don’t even think twice about hiring Kelly. Her vendor recommendations, task direction and event management expertise saved us so much stress during the planning and the event itself. It was truly a pleasure working with her! Thank you, Kelly, for making my wedding so special!!! -
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![Carly]()
Carly Sent on 11/07/2019Amazing Coordinator and Team
Kelly and Julia were wondeful from start to finish. They helped me with last minute issues and resolved them. They were professional and made my wedding flow! -
![Steven]()
Steven Sent on 10/24/2019Such an amazing coordinator!!!!!
We reached out Kelly just about a 1-1.5 month prior to our wedding for day of services. Kelly was very friendly and her communication was prompt. We had a lot of planning to do with Kelly to get her caught up. She was quick to catch up and learn about myself and my now wife. I basically gave her a list of our vendors, and decorations and combined our officiants ceremony guide and Kelly went at it with organizing a time line, and planning the day. Kelly even reached out to our venue so she could get a walk through as she’s never been there. After her walk through she made me aware and gave some more pointers with the day of. During our rehearsal she worked great with our officiant to practice the ceremony and to get everyone lined up. I couldn’t ask for anyone better with preparation. Now come the day of. It was raining. Bummer. That didn’t stop Kelly. She actually arrived earlier then planned to help account for the weather and so the alternative plan with weather could be figured out. She let the wedding party know exactly what we needed to do with the last minute change. Then prior to the wedding ceremony, Kelly went at it decorating the venue, making sure all vendors arrived and were set up before guests arrived. I left the decorations for Kelly to place around how she felt was best. Kelly helped to make sure all the wedding made it to the ceremony in the right orders, and organized. During the reception Kelly kept us on time and on track so we could use our photographer and videographers time to fullest. During pictures Kelly even went the extra step to bring us drinks, and appetizers. Made sure the umbrella was readily available incase the rain picked back up during pictures. Kelly made sure the guests were able to be seated. Kelly went above and beyond that day. My boutonniere has broke right after the ceremony. Kelly saved the day and fixed it up for pictures. I could express how awesome Kelly was for the day. Well worth every penny spent. And to add to it, not only did she help clean up and pack everything away, she made sure we got the marriage license back and signed. But a few days after the ceremony we thought we may have forgot a sign at the venue which my sister made for us. Kelly reached out to the venue events manager and have them check and even offered to go pick the sign up for us since we will be away. Kelly was super amazing. Her keen to detail, attention to time, and amazing personality is well worth a 10 star rating. -
Laura Sent on 09/03/2019
Indispensable
Kelly was truly amazing, skillful, down to earth, energetic and extremely essential to a smoothly orchestrated wedding. She was everywhere and knew exactly when and who and what needed to happen when and responded to every need. She was kind supportive and patient even when others like the catering manager seemed annoyed and stressed. My daughter had a beautiful wedding and we truly owe it to Kelly for making all the last minute details and decorating and the wedding day go so well, and making it so easy for the bride and families. Very organized. Highly recommend. Worth it to budget for it! Use Kelly! -
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![Ashley]()
Ashley Sent on 07/27/2019Hire her now!
If you are thinking about hiring the wedding ninja for your wedding, then stop thinking and do it now. You will not regret it. In fact, if you are still reading then you have already wasted time that could be spent hiring an amazing wedding coordinator. I’ve heard rumors that a wedding day can be stressful, but I have no idea what that actually feels like because Kelly and her team had the day running smoothly and stress free. Our wedding wasn’t exactly what I would call traditional either. It was a themed wedding with a lot of decorations and moving parts (our center pieces literally moved). Kelly had everything set up and looking amazing, had us in the places when needed to be when we needed to be there, and most importantly, a drink in our hands as soon as we got to the end of the aisle as husband and wife. Kelly was amazing and I couldn’t imagine our day going as smoothly without her. -
![Alex]()
Alex Sent on 06/04/2019They get sh*t done!!!
Oh man, this team is the GREATEST!! We worked with both Kelly and Julia during our event, and I cannot say enough good things about them! They are boss b*tches and make the world spin! At my most stressed, they calmed me and made the process easy as pie. They are organized, professional, hilarious and warm! We couldn't have done it without Kelly and Julia! -
![Kaitlyn]()
Kaitlyn Sent on 05/20/2019Truly a wedding ninja
Kelly was worth every penny. I was able to wake up on my wedding day with excitement and not dread. She went above and beyond in so many instances. She was willing to get table assignments when I thought we forgot them, she dealt with vendor communications that I wasn’t comfortable with and even offered to wrangle anyone I was worried about being a drunk mess! She on the fly hemmed a bridesmaid dress, fixed a big, but funny, mistake the MOH made on a sign and seamlessly cleaned everything up so we didn’t have to worry about it. She was such a joy to work with and kept me focused. I highly recommend Kelly! So glad she was apart of the best day of our lives so far. -
![Sarah]()
Sarah Sent on 04/15/2019The person who made our wedding stress free
I never actually read these past reviews before hiring kelly, as she came highly recommended from our venue, but looking at them, it makes total sense. From the beginning of our planning, I was always under the mentality that I could do everything and that I didn’t need a planner. Kelly proved me wrong. She was everything I didn’t think I needed. She took every single stress out of our wedding day, and delt with family members day of that I did not want to deal with. She came up with our timeline for the event, which was spot on. Kept to that schedule, almost up to the exact minute, and truly was the glue to allow our wedding to run smoothly. She ran our rehearsal in a way that everyone truly knew what they were doing the next day. My day ran perfectly, and I truly believe it was because of her. She took our vision and made it a reality. I cannot say enough good things about our experience, and would 1000x recommend her to anyone who wants the day to be stress free for them. We loved you kelly, Thank you for making our day special. Side note, we had a minor structure failure (my fault, danced a little too hard and knocked the chuppah over). Kelly and the team literally cleaned it up, took it apart, and no one was phased. The party kept continuing because of her. -
![Katie]()
Katie Sent on 01/03/2019Best wedding decision I made!
As a DIY bride with a limited budget, I went back and forth a million times regarding whether I really needed a day of coordinator. I finally took the plunge and scheduled an intro call with Kelly to learn more about her services. Needless to say, she had me hooked in the first 5 minutes. Not only is she warm and personable, but she literally thinks of all of the things that would have never even cross my mind. Early on, my biggest dilemma was trying to figure out a quick transition from my ceremony to the reception since it was all happening in the same space. After discussing for a few minutes, Kelly sent me a complete mock up layout of our venue that addressed all my concerns. On the day before our wedding, Kelly came to the rehearsal early to help us finish setting up and had some great suggestions about how to set up the buffet and bar area. She also helped to put together a 5-star charcuterie extravaganza during our cocktail hour that blew all of our guests away. Really the best way to describe her and the rest of the Wedding Ninja team is that they are always ready and willing to go above and beyond to get the job done. I would 100% recommend Kelly and the Wedding Ninja team to any couples planning their weddings. Definitely the best wedding decision I made. -
![Tiffany]()
Tiffany Sent on 10/21/2018Fantastic, Amazing and all the other good words you can think of!
Kelly was my day of coordinator and made sure everything was set up perfectly! She worked with all my vendors and kept them on track and helped set up and move the many rentals I had. She kept our bridal parties in line and where they needed to be, which was not an easy task being 18 of them and then our parents. She made sure the day ran smoothly and helped keep my nerves calm. She was leaving before the end of the wedding and still packed up all our gifts and ceremony decor prior to leaving. I am so happy we had her for the day of as she made it soooo much easier for me! If you need a day of coordinator I would highly recommend Kelly! -
![Melissa]()
Melissa Sent on 10/15/2018love love LOVE the Wedding Ninja!
Kelly is an amazing person and a phenomenal coordinator! We weren't sure if we needed a coordinator but we're so glad we got one. Kelly was very patient with my busy schedule and helped us walk through every detail for the wedding. She calmed my nerves multiple times and made our wedding flow perfectly. Guests were coming up to us all night telling us how amazing the wedding was and how well everything was flowing. I had a stress-free wedding day thanks to Kelly! -
![JULIA]()
Julia Sent on 07/24/2018Kelly was wonderful to work with! She kept us organized and had everything running on time. She spent time talking to us before the wedding to make sure she understood everything we needed and to help us make decisions regarding timeline and order. She even took all the decorations and gifts for us after the wedding and gave them to us the next day. It was so nice not to have to worry about any of those details the day of the wedding. Worth every penny!! Thanks, Kelly for everything! -
![Lori]()
Lori Sent on 05/19/2016Kelly is great. Professional, knowledgeable, organized, and gives sound advice to totally random wedding planning questions. Answers e-mail quickly and is easy to reach, which is so important when planning a wedding! I found her via a simple Google search, and I'm so glad I did. She quickly made sense out of the challenging parts of our wedding (reception and ceremony 1 hour apart) and we think she generally just did a great job. -
![Katie]()
Katie Sent on 04/25/2016Kelly is truly a wedding ninja! She is so AWESOME! Kelly was so on it, so helpful, and fun! She made everything run so smoothly from start to finish. Not only is she down to earth, calm and collected, but she understands the stress and financial weight wedding planning can bring. Her services are both affordable and 100% worth it. Working with Kelly was the best and easiest decisions we made along the way. She was so organized in the planning stages, so helpful with phone calls and emails. Her help during the rehearsal was incredible. Without her there, we would have been a little lost. Her presence, hard work, and suggestions took a huge weight off our shoulders. Her help with ceremony timing and guest wrangling was so awesome, and her problem solving along the way was outstanding. She made our decorations and reception tent look beautiful and just as we had hoped. She truly helped make it an amazing and beautiful day that we will remember for the rest of our lives. We couldn't have done it without her! WE HIGHLY RECOMMEND KELLY! Every bride & groom needs a wedding ninja! Thank you Kelly! -
![User1256012]()
User1256012 Sent on 07/24/2013My husband and I hired Kelly to do day-of coordination for our wedding and we could not be more pleased with the services that she provided. I sent her pages upon pages of notes and Google Docs to keep track of and she was on top of everything! She did complicated centerpiece set-up that the venue wouldn't cover, kept track of all of our things and kept on top of so many details. I'm so glad that we decided to hire Kelly - having her to coordinate some of the smaller details was a huge weight off my mind for the big day! -
![Lee]()
Lee H. Sent on 12/06/2022Have Faith in you Coordinator and you can Relax
The Wedding Ninja, Kelly, is exactly the type A wedding coordinator that I needed by my side all throughout our wedding. We were fortunate to book her well in advance because she was recommended to us from our wedding photographer (Urban Row Photography). Right from the initial call, I knew she was going to be organized and help me get things done. When we finally met in-person for the first time, she instantly installed confidence in me that the wedding day was going to be spectacular. Her spreadsheets, google documents and instructions were detailed and she never hesitated to suggest doing things differently – remember, she’s done this many, many times before! She’s an expert at making the big day relaxing and memorable. At rehearsal and the wedding day, everyone knew exactly where to be and when. Both Kelly and her assistant worked their tail off running around since the wedding venue property was many acres. I’m so grateful to have Kelly handling all of the unexpected “things” that come up. Looking back at the day, we could not have done it without the Wedding Ninja and her team. They even assisted with trash and breaking down at the end of the night, which was beyond what she was hired to do. I truly appreciate everything that she did for me as an middle-aged, first time bride. She’s fantastic at what she does – you just need to hire her.
Remember to feed your vendors – they work very hard and a long time – take care of them and they’ll take care of you. -
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![Lin]()
Lin Sent on 07/20/2024Honest Long Review
It took me a long time to decide to post this because I normally don’t ever leave negative reviews in fear of hurting somebody’s feelings or business, but I strongly felt the need to share my experience for anybody it may help. We hired Kelly the Wedding Ninja in hopes of making wedding planning easier but experienced the opposite. I personally don’t believe her services measured up to what she charges and what she originally sold us on.
Here is the long version of our experience for anybody interested— my (now) husband and I were originally looking for a day of coordinator but many we had reached out to were unavailable for our date. When we reached out to Kelly- she told us she doesn’t do just ‘day of’ services but her wedding coordination package was more all-inclusive hence the $3k price tag (which was about 2x – 3x quotes we received from other strictly day of coordinators). She told us she’d help us source vendors, review contracts, curate a wedding day timeline, set up/pack up decor, said we’d have unlimited communication with her, that it’s her job to make planning and our wedding day easy for us, and even joked that she often acts as emotional support for her couples. We were sold.
A lot of this fell short. Over 8 months, we received 4 video calls, some organizational tools like a blank wedding workbook, a few google folders for us to upload information like our vendor contracts into, a “preferred vendors” list, and a walk through/rehearsal at the venue. We ended up doing all of the upfront planning on our own (sourced all of our vendors, communication with them, decor, table layouts, drafted the initial day of timeline, etc). Our calls were mostly spent going over what we put in her workbook/ what’d we’d done since and she’d help us tweak certain details a bit. Outside of this, we didn’t really hear from her. She was never one to reach out to see how things were going. And when we reached out with questions, it was usually met with a short answer and nothing else. Her demeanor discouraged us from reaching out more and I personally didn’t feel like she someone even attempting to build trust with us. For example, she spent an entire video call calling me (the bride) by the wrong name, followed by an email also addressing me by the wrong name. I learned that my husband emailed her separately to correct her and all she wrote back was a short “my apologies for the typo”. She never reached out or addressed it with me personally. All of this made us uncomfortable, but we hoped for the best on our actual day.
Fast forward to our wedding day…. alot of noticeable things went wrong that we felt were a direct result of Kelly. Here were my biggest issues:
Interrupted our dinner to order alcohol: right before our grand entrance into the reception, catering told my husband and I we were running low on beer and wine. Kelly was there and told us, “we’ll take care of it”. We made our grand entrance, sat through about 30 minutes of speeches, and right as we’re beginning to eat, Kelly comes up to the us at the sweetheart table and asks, “okay so what do you want to do about the alcohol?”…. I’m mid-bite realizing she didn’t do anything in the last half an hour to “take care of it” like she said… She then recommends that we, the bride and groom, order more for delivery because “it would be just as quick as pick up.” She proceeds to get my phone from the bridal suite and hover over the sweetheart table while watching me add wine and beer to Instacart while everyone around me is eating. I’m panicking at this point and when I click checkout, the earliest delivery date says two days in the future, at which point she goes “I guess I can just go run to the nearest store and get it and you guys can Venmo me”. I’m left speechless because in what world is making the bride stop eating dinner at her own wedding to order alcohol on Instacart okay? Why did we hire you if can’t handle something like this? ALSO why approach the bride and groom about this? Our entire bridal party and both sets of parents were right there and would have been happy to take care of it for us. Her big selling point when we hired her was “she’s there to take care of problems so the bride and groom don’t have to” … so much for that. I ended up eating only a few bites of my dinner before having to make our rounds. This was one of my biggest regrets because I really loved the food we picked and wish I had gotten to enjoy it.
Lost $1500 in vendor tips: Kelly gave all our vendor tip money to the wrong vendor at the end of the night, and we can’t get it back. My husband took out cash the morning of our wedding for tips and a good amount extra just in case. The end of the night was hectic so my husband delegated distribution to his best man (he forgot to tell his BM that not all of the money was supposed to be for tips – that’s on him). His BM then gives the money to Kelly as she’s the coordinator and had access to all our vendor contracts, knew who was there and how much we paid each. He told her the money was for vendor tips and asked if she could take care of it. We later found out that she gave all $1500 cash to the caterer, a vendor we had already pre-tipped as part of our contract. When we asked her about it, she claimed my husband’s BM told her the money was just for catering and quickly tried to deflect by saying how drunk he was and tried convincing us she couldn’t be mistaken because “he was clearly intoxicated”. That’s the thing though.. I remember talking to him at the end of the night and he was perfectly fine. We also reached out to other guests for their opinion, including my pregnant bridesmaid and some sober friends, and they all said the same. He told us he distinctly remembers telling Kelly it was for vendor tips, and we trust him. But neither my husband nor I were there so we won’t ever really know what happened. That said, we didn’t appreciate how quick she was to paint our friend as an irresponsible drunk, and I keep thinking.. even if Kelly truly thought she heard him say ‘catering’, wouldn’t a seasoned wedding coordinator think it’s odd that all $1500 is going the one vendor that was already tipped in advance and to nobody else? I remember asking her to review our catering contract before we signed it, and it clearly states the gratuity policy in there. Also, why wouldn’t she double check with the bride and groom first, especially for such a large amount of money? And ESPECIALLY if the person handing it to her is someone she’s claiming was “clearly intoxicated”?
Photography schedule: our photographer was planning on arriving to the venue before us on wedding day to shoot flat lays (rings, invitations, shoes, etc.) I dropped the details box off at rehearsal with a sign in huge bold letters “DETAILS BOX TO BE WAITING FOR PHOTOGRAPHER – put in bridal suite”. Kelly moved the box to the bridal suite, but never told our photographer it was there and let her wait downstairs for an hour. Our timeline was already tight, and because of this, we had to cut some other things short like bridal party and first look pictures.
Either forgot or disregard for our photography wishes: When we booked our venue, there was one picture I really wanted (that shot was the whole reason we booked our venue) but it required some coordination because it was in space that needed to be flipped between ceremony and reception. When I communicated this, Kelly said it would be no problem. Fast forward, when the time came to take that picture, Kelly tried telling us we needed to move on, and that we were getting in the way of catering. I had to firmly reiterate to her that I wanted that shot. She gave me a short “ok”, and walked away looking almost annoyed. I personally felt she was being rude to both myself, our photographer, and to my explicit wishes.
Guest Transportation: We booked a charter bus to take our guests from the venue back to Baltimore, and Kelly told us she’d ensure all the guests and ourselves get on the bus at the end of the night. When the reception ended, I noticed the bus wasn’t outside and I ended up spending 20 min on the phone with the bus dispatch. The driver wouldn’t come up the narrow hill to the venue until they spoke to someone from the venue who could confirm the bus would fit but Kelly was nowhere to be found. We eventually found her and she convinced the driver it was okay, and disappeared again. That was the last we ever saw of her.. she never said goodbye to us, and she didn’t even wait with us to make sure the bus actually arrived. We feel that the entire interaction should have been her responsibility as our coordinator and not ours. We missed the chance to say bye to a few people while I was on the phone and the lag kind of put a damper on the end of our night.
Other minor things we noticed/later found out.. Kelly was responsible for packing up our décor at the end of the night (and I do give her kudos for this as we had a good amount of stuff, and it was a long super-hot day) but everything was kind of shoved in the U-Haul when we picked it up. Part of our neon sign was broken off, about a dozen cocktail glasses were either shattered or missing (the lids to the boxes were never latched), and some extra champagne bottles were stacked on their side and started rolling around when we started driving. We heard from some of our bridal party that when they were trying to take pictures, she rudely told them they needed to move somewhere else. One of our other friends also later told us that, before the ceremony, Kelly had asked her row to move up one because “it looks embarrassing right now” referring to the empty row in front of them…. In those words. Right before I walked down the aisle. Ouch.
I truly didn’t intend to make this so long, but I didn’t know how else to sum up everything that had gone wrong. I do want to say that I’m sure she did a lot of other stuff for us behind the scenes to keep the day running, and we are very appreciative of that. But for each of those situations above and for how much we paid for her services, it’s inexcusable. We hired her to make our lives easier and she stressed us out even more. I’m sure she can be a great coordinator for others, I see a lot of other positive reviews so perhaps we just didn’t click as humans.. but our experience with her was memorably negative. My advice to any couples starting to wedding plan is to shop around for big vendors early, talk to a lot of them, and trust your gut. Wedding planning is stressful enough and you need a good team by your side.
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