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On WeddingWire since 2021

Based out of Tempe, Arizona, Black Tie Optional is a wedding planning and coordination company. Our professional team is ready to be by your side throughout the process, helping you on this one-of-a-kind journey. We understand that each couple has a unique vision in mind for their wedding day, and will go the extra mile to make those ideas a reality. The result is a celebration as unforgettable as your love story!

Services Offered

Black Tie Optional provides a range of services to make the planning process that much easier. This includes creating a customized budget and to-do lists, ensuring that no detail is forgotten. We will also have various check-in calls throughout your planning jouney to stay up-to-date and answer questions along the way. On the day itself, we'll act as a point of contact for your vendors, family, and guests. Our services range from month-of coordination to full-service wedding planning.

  • Woman-owned

Frequently Asked Questions

Do you offer an hourly rate?


What wedding events do you provide services for?

Rehearsal Dinner

What wedding planning services do you offer?

Day-of Coordination
Full Planning
Partial Planning

What weddings do you have experience planning?

Double Weddings
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5.0 out of 5 rating
WeddingWire Couples' Choice Awards 2023 Winner
24 Reviews
  • Quality of service
    5 out of 5 rating
  • Average response time
    5 out of 5 rating
  • Professionalism
    5 out of 5 rating
  • Value
    5 out of 5 rating
  • Flexibility
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100% Recommended by couples

32 User photos

24 Reviews See all
Caroline E. Married on 04/22/2023
5 out of 5 rating

Best Planners in AZ

BTO is seriously the best. Both Chelsea and Cameron are miracle workers that I really couldn't have done anything without them. I am not a local in the Phoenix area, we wanted to do a destination wedding all the way out in AZ. We reside in Kentucky and planning a wedding is a daunting task but planning it across the country in an area where we have no ties or anything is even scarier. They both were able to make the whole process stress free and they came in with great recommendations. When one pretty major thing went wrong Friday night, Cameron was able to fix it within like 2 hours and keep me from freaking out :) She was my level headed middle superwoman and was able to take care of every detail through out the weekend to a T. I really can't thank them enough.
Taylor Married on 09/30/2023
5 out of 5 rating

The best in the biz!

I cannot recommend Chelsea and the Black Tie Optional team enough! From our initial consultation to the big day itself, she was an absolute pleasure to work with. Her attention to detail is unmatched, and she truly went above and beyond to make our wedding day unforgettable.

Chelsea was always available to answer our questions and offer her expert advice throughout the planning process. She helped us navigate everything from choosing the perfect venue (The Paseo) to selecting the best vendors, and she was always there to calm our nerves and reassure us that everything would be perfect.

On our wedding day, Chelsea truly shined. She ensured that everything ran smoothly, from coordinating with the vendors to managing the timeline. Her presence allowed us to relax and enjoy every moment of our special day, knowing that everything was in good hands. I honestly don't know what I would've done without her.

We received countless compliments from our guests on how smoothly everything ran and how beautiful every detail was, and we know that this is all thanks to Chelsea and the BTO team. We are so grateful for her expertise, professionalism, and kindness throughout the entire process.

If you're looking for a wedding planner who will go above and beyond to make your day unforgettable, look no further than Black Tie Optional event planning. They are truly the best of the best!

And not to mention, Chelsea is truly the sweetest human being alive. :)
Josie Married on 05/06/2023
5 out of 5 rating

Chelsea is simply AMAZING

Chelsea is AMAZING!!! We hired her as a day of coordinator a few months before tying the knot and she's absolutely exceptional. She was available via text/phone/email throughout the whole process and gave such great recommendations on everything. Don't even get me started on her attention to detail - she wanted specific distance apart for the isle, ensured the number of rows we had looked nice and full without guests being squished together, ensured all details of the day went to the wedding party, etc. She even shared her table numbers with me because the ones I wanted wouldn't have arrived on time - how dang sweet is that? I did not have to worry about ONE THING during my wedding. Chelsea was running around making sure everything was perfect - ALL my guests noticed and praised her on being "ON POINT" with the wedding. I too noticed her running around at times. She had also taken such cute videos and photos during the day and sent it to me afterwards. It was so great to see since I wouldn't get the wedding photos for another 12 weeks. Chelsea cleaned up and packed our things from the getting ready room at night too...NOT TO MENTION - drove us to our hotel room and help us bring our items up to the 2nd floor! I can't say enough wonderful things about her. I would HIGHLY recommend Chelsea and her team. It's worth the peace of mind on the big day.
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WeddingWire Couples' Choice Awards 2023 Winner


Chelsea Gaytan
Chelsea Gaytan
Founder, Lead Wedding Planner

I have been in corporate events since 2014 and my hyper-detail oriented brain was abolsutely made for event planning. I believe my strengths lie in focusing on the tiny pieces of an event based on the overall vision, and executing those to perfection. I'm extremely communicative and anticipate pain points before they arise, to ensure that every event goes off without a hitch!

After planning my own wedding in the Arizona desert, at a location that required me to outsource all my own vendors and staff, I fell head-over-heels for wedding planning. I learned that I love connecting with other local business owners that are just as passionate about LOVE as I am. When multiple vendors and guests said that they were blown away by the execution of our wedding and suggested that I do this professionally - I just HAD to take the leap and start Black Tie Optional!

I can't wait to speak with you and to hear all about your wedding dreams!


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