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Weddings

Attributes highlighted by couples

Event Coordination
Guest Management
Understanding the Couple's Vision
Stress-free planning

About

Based out of New York City, Polka Dot Events is a wedding-planning business that loves to arrange unique and unforgettable celebrations. Their accomplished planners work with soon-to-be newlyweds throughout New York, Philadelphia, and Seattle. Having organized hundreds of milestone events, they have the means to realize the once-in-a-lifetime occasion of your dreams.

Services Offered

Whether you require a full-service or partial planning package, the Polka Dot Events team offers a wide range of options. They can plan every stage of your wedding, from your rehearsal dinner to your reception. Well-versed in orchestrating religious, secular, interfaith, and eco-friendly weddings, the business proudly welcomes couples from all walks of life. Specific features of Polka Dot Events' service include:

  • Consultations
  • Budget analysis
  • Timeline and to-do list creation
  • Vendor referrals
  • Woman-owned
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Frequently asked questions

What is the starting price for full wedding planning?

$25,000

Do you offer an hourly rate?

No

What wedding events do you provide services for?

Ceremony
Reception
Rehearsal Dinner

What wedding planning services do you offer?

Full Planning

What weddings do you have experience planning?

Civil
Cultural
Destination
Elopement
Eco-Friendly
Non-Religious
Religious

How many planners are on your team?

4
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Any other questions?

Message vendor
4.9 out of 5 rating
52 Reviews
  • Quality of service
    4.9 out of 5 rating
  • Average response time
    5 out of 5 rating
  • Professionalism
    4.9 out of 5 rating
  • Value
    4.9 out of 5 rating
  • Flexibility
    4.9 out of 5 rating
96% Recommended by couples
Rebecca
Rebecca G. Sent on 12/02/2022
5 out of 5 rating

Polka Dot is a WONDER-Best decision I ever made

Allie, who runs the Philly branch of PDot, is incredible. I hired her for full planning services about a year out from my wedding (Nov 2022). She helped source every vendor with creativity and organization and the calmest coolest demeanor. We started planning during covid and she helped us navigate contracts as well as help translate experiences that once were done in person into a more digital state. I had a pretty specific vision for our wedding and Allie executed 100% on it. She got me my dream vendors and introduced me to vendors I didn't know I was missing. She has every connection you need for your perfect wedding. Walking into the day everything was exactly how I had pictured it in my mind. I can't say enough good things about this company! Allie has not only the creativity and the vision, but the organizational skills, the connections, the patience, the foresight, like just literally everything was amazing. No random question too small. She was so responsive and caring. Day of ran so smoothly I didn't need to worry or be on top of anything because Allie and her team were there. I wish I could have 10 more weddings just so I could plan them with her.
J
Jim B. Sent on 12/01/2022
5 out of 5 rating

The BEST planner we could ask for

Allie and the whole Polka Dot team were an absolutely indispensable part of our wedding. We hired them later in the process after having postponed our wedding and realizing that we were agonizing over small details that we wanted a professional’s help with. We decided on their month-of service to best suit what we needed. The month-of hand-off meeting and walk through put our minds completely at rest, and since Allie had so much experience working with our venue (the Foundry) she knew exactly all the options for use of the space. This turned out to be even more crucial as the weather forecast took a turn for the cold and we ended up having to move dinner from outside to inside the week before the wedding. Allie worked extensively with us on a completely new seating plan and layout plan, updated the rentals order, and helped us figure out all the dominoes so we had a completely smooth lead-up. During the day itself, Allie was a great wrangler and made sure that we didn’t have to worry about anything. Allie’s assistant Marjorie was also incredible, making sure I was hydrated and had a warm layer and had snacks throughout. We felt so at ease with Allie and her team and can’t thank them enough. If you are hesitating at all in working with Allie or with a planner in general, it’s absolutely 1000% worth it.
J
Jenny R. Sent on 08/18/2022
5 out of 5 rating

Wedding of our dreams

How do you adequately sum up *years* of working on a massive project together? But I’ll try. We originally reached out to Polka Dot after our venue (Gather Greene in upstate New York) recommended them, and we knew they had worked on a wedding that was essentially my benchmark for what I wanted for our own big event. We spoke to many, many planners, but eventually settled on Polka Dot because, a) as my sister the producer says, *always* go with the reference and their style seemed very aligned with what we were going for, and b) our initial conversation with Allie and Mandy gave us great confidence in how on top of things they would be. And they delivered the absolute 350% perfect wedding weekend. Since our primary planner Mandy was on maternity leave for much of the early stages of planning, we got to work with several members of the Polka Dot team. Early on, Allie was there at the drop of a hat, willing to get on the phone pretty much any time of day to talk me off the ledge regarding picking this vendor or that, and help us through the often murky waters of balancing quality and budget. When it came to designing the aesthetics, Tracey couldn’t have nailed more perfectly the natural, but elevated, vision we had. Every. Little. Detail. Was perfect—even down to the table numbers which Tracey and her husband hand crafted themselves by spray painting home address numbers and affixing them to wooden blocks to create the coolest, prettiest little details. And when my hair trial went horribly awry relatively last minute (we had to book hair/makeup folks sight unseen because vendors for 2022 were booking fast and we lived across the country in California and couldn’t travel during the early days of the pandemic) Tracey didn’t miss a beat in finding an alternative option, negotiating us out of our original contract, and alleviating all the anxiety I had about switching gears last minute. (I LOVED my new hair guru.) And then the weekend came. The weekend we had worked so hard to create, and we could NOT have been in better hands with Mandy and her assistants. My sister is a producer and often says that her job goes unappreciated because if you do it well, no one notices how much work you put into everything going perfectly smoothly. Well I’m here to say if you do it *exceptionally* well, not does everything go smoothly, but people also notice what a fantastic job you did pulling it all off. *Both* sets of parents couldn’t stop raving about Mandy—how prepared they felt to walk down the aisle, how they knew exactly where to go to do their speeches, how rain or shine they just knew everything would go off without a hitch. And guest after guest approached us all weekend long with essentially the same comments— “your planners are ON TOP OF IT.” I’ve heard a million times over that *something* will go wrong on your wedding day. That no matter how hard you work or prepare, there will be *something* that goes awry and you just have to let go of perfection. Well, thanks to Mandy and her team, that just wasn’t true. The whole weekend was sheer perfection. And we’re *very* particular people with *very* high standards. If anything at all went wrong, we had no clue. No one did. And though we definitely didn’t have the budget to pick the most expensive vendor in every category, we felt like Polka Dot helped us compile the VERY best team of vendors. We’ve gotten so many compliments about having the best food, drinks, music, venue, decor, even down to the *welcome bag snacks* which people couldn’t stop raving about. And honestly, biased or not, we’d have to agree. It was the absolute perfect weekend, and we were so grateful to have the whole Polka Dot team behind us to pull it off.
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Awards

52
WeddingWire Couples' Choice Awards 2020 Winner
WeddingWire Couples' Choice Awards 2019 Winner
WeddingWire Couples' Choice Awards 2018 Winner
WeddingWire Couples' Choice Awards 2017 Winner
WeddingWire Couples' Choice Awards 2016 Winner

Professional Network & Endorsements

3 Endorsements
Comparti Comparti Wedding Caterers

I have worked directly with Tracey, Allie, and Kristi on several events. There is no one that I trust more when it comes to running a smooth operation. I always tell our clients that before anything else (including catering), the wedding planner is the most essential piece to the wedding puzzle, they are that important. If an interested couple says they have signed with Polka Dot we know we are in good hands. Mac Osborne Partner Compartí New York

Xylem & Phloem Xylem & Phloem Wedding Florists

Polka Dot plans and executes the most exquisite events in fine detail. They are Pros and we highly recommend them!

ATD Audio Visual ATD Audio Visual Wedding Decor & Lighting

Working with Tracey and the Polka Dot team through the year has been a pleasure. As a creative vendor, Tracey was always been able to effectively communicate her client's vision while allowing our design team the creative freedom needed to create the best wedding lighting design. Troubleshooting and dealing with the usual and unusual bumps in the road are done with respect and grace, and Tracey always comes through for her clients. We highly recommend Polka Dot Events as you consider your wedding planning.

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