Kelly
Legend October 2022

Who's handling the set-up?

Kelly, on March 7, 2019 at 2:05 PM Posted in Planning 0 38
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Who’s setting up your ceremony and reception space? Are you hiring a planner to help? Does your venue come with a coordinator? Or are you setting it up yourself the morning of?


Who’s handling set-up?


Who's handling the set-up? 1

Photo by CivicPhotos in Houston, TX


Keep sharing your planning details here: How much input did your parents have on the guest list? and Where are you getting married?

38 Comments

  • Caytlyn
    Champion November 2019
    Caytlyn ·
    • Flag
    We hired a DOC who will bring a team of two other people, they’ll handle all the setup and breakdown.
    • Reply
  • Kristen
    VIP April 2020
    Kristen ·
    • Flag

    My venue comes with a coordinator! My ceremony and reception are also in the same room; so she along with some of the other venue and catering staff will convert the room during cocktail hour, which is in another room.

    • Reply
  • Formerbride
    VIP June 2019
    Formerbride ·
    • Flag

    My venue comes with a coordinator! She said she will set up tables and send pics.

    • Reply
  • Danielle
    Master June 2019
    Danielle ·
    • Flag

    We have our venue for the entire weekend. We plan to, with the help of our bridal party, set everything up the day before. I hired a DOC, but only wanted her to keep things on schedule on the day, so I was able to negotiate a cheaper price.

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  • Mariangeli
    Devoted October 2019
    Mariangeli ·
    • Flag

    I am setting it up along with my family! FH's family might help as well. We are setting up the day before the wedding. We were fortunate enough to have found a venue that allowed us to rent the reception space the entire day before for a small fee.

    • Reply
  • Alicia
    VIP August 2019
    Alicia ·
    • Flag

    I'm lucky that our venue allows us to the entire day before to set up, and the morning after to clean up! We'll be doing it all ourselves, with our wedding party friends (totally optional, but some have already said they want to help, which is what we've done for all of our group's weddings) and family. I'm extremely type A, so I can't imagine not being in charge of something as important as the decorations!

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  • Katelyn
    Devoted September 2019
    Katelyn ·
    • Flag
    I am getting married in my church so the night before we will go set up. My family and some friends are going to make a fun evening out of it
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  • maryann
    Expert June 2019
    maryann ·
    • Flag

    My OCD wont allow me to just trust it to other people, so we are able to get into our venue the day before so me, MOH, parents, FH, and some of the wedding party will be setting it up that way I am fully aware of what to expect when I walk in...

    • Reply
  • Mrs.
    Super May 2019
    Mrs. ·
    • Flag

    Our venue comes with coordinators and they're going to handle setting up the tables and chairs the day before. And our wedding party is going to help us set up the centerpieces and other small decor the morning of.

    • Reply
  • Melissa
    VIP October 2018
    Melissa ·
    • Flag

    Our venue handled a LOT of our setup. Anything we had to them at least 2 days before the wedding with directions they were willing to set up. So things like escort cards, what decorations went on what table, signage, our giant guestbook canvas, etc. they handled beautifully!

    Our florist set up our arrangements and decorated our cake, our bakery obviously brought the cake but also set up the cupcake & dessert table, and then the bridal party voluntarily did a once-over of everything when we arrived and took a few more photos. We were worried about who would do what, and it all just fell into place beautifully!

    • Reply
  • Alexandra
    VIP June 2019
    Alexandra ·
    • Flag

    Thank GOODNESS our venue comes with a DOC! She handles all vendor contacts that morning - including our florist who will do much of the decorating. The DOC will put out all other decor!

    • Reply
  • Summerbride77
    VIP July 2019
    Summerbride77 ·
    • Flag
    Our venue comes with coordination and they handle set up and breakdown. I’ll have one person designated to double check that they set up right (my aunt suggested this and volunteered)
    • Reply
  • Kellie Martinez
    Super October 2019
    Kellie Martinez ·
    • Flag

    I hired an event decorator. I'm renting everything from him including table cloths, chargers, centerpieces, chivari chairs, etc etc. (there's so many other things he is doing and bringing that I can't think of or didn't name) He is decorating 10 guest tables, head table, cake table, guest table, literally everything. I bought a bunch of disney things because I have a disney theme and he's setting up everything I bought on top of what he is already brining. Love wedding planners/decorators. Best money ever spent!

    • Reply
  • Renée
    Devoted March 2019
    Renée ·
    • Flag
    Our reception will be about 45 people and is at our house. We’re having the rentals delivered (tables, chairs, 20x30’ tent) and set up the day before and broken down and picked up the next day.

    Day of- my girls and I will be doing the majority of the decorating in the morning for the reception (plus getting our hair/makeup done at our house). For everything inside, we can do ahead of time but I don’t want to set up tablecloths that the backyard owl will sully overnight. Meanwhile the boys head to the church and set up the gazebo and chairs. We’re doing pretty minimal decorations at the church outside. (Aisle runner, flowers on 2 hooks on the outside posts, and possibly a garland between 2 hooks at the top).

    I have a day of coordinator for the reception and assured her we would have everything about set up when she got there to negotiate a lower price. Caterer bringing all that they need and will help with drink station (we are providing that) set up. We will have the tubs/drinks/cups and a cooler of ice for them.
    • Reply
  • Renée
    Devoted March 2019
    Renée ·
    • Flag
    We’re picking up all the flowers the day before and will have the vases all ready that night also. An afterthought. Lol there’s so much to do but it will come out nice and we have help!
    • Reply
  • Britt Brat
    Expert May 2019
    Britt Brat ·
    • Flag

    Our venue comes w/ a day of coordinator.

    • Reply
  • Kelly
    Legend October 2022
    Kelly ·
    • Flag
    View Quoted Comment

    That's awesome, Mariangeli! That's so nice that you have time the day before to set everything up!

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  • Kelly
    Legend October 2022
    Kelly ·
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    View Quoted Comment

    Aww I love that!! I'm sure it'll be so fun getting everything ready for the exciting day!

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  • Renée
    Devoted March 2019
    Renée ·
    • Flag
    View Quoted Comment
    That sounds so cool- I hope you post pictures!
    • Reply
  • Native Dancer
    Dedicated July 2019
    Native Dancer ·
    • Flag
    Our venue comes with a day of coordinator and other staff that will take care of all of this!! Thank goodness!
    • Reply

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