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Pink Swan Events is your Premier Events & Wedding Coordination Company. Our primary concern is to cater to your lifestyle. Our commitment is to you and to facilitating a flawless planning process and an exceptional experience.
Working with you every step of the way to make your wedding perfect. You will find that you will be able to relax and actually enjoy your planning.
We will take care of every detail needed for your wedding, from ceremony location to organizing and managing your Reception to the last minute details.
With the different Wedding Venues and Packages we offer, we are confident that we have something to suit your needs.
We save you time, and aggravation.
Here is brief overview of our Classic Day Of Coordination
Final Venue Walk Through
Full Rehearsal, Ceremony and Reception Coordination
Contacting all your vendors upon hiring our services
Creation of a Detailed Wedding Timeline & Vendor Contact Sheet with detailed information
Confirming vendor commitments
Choreograph the bridal party's positions and roles during the wedding rehearsal.
Ensure that your personal items are displayed and distributed when necessary such as: guestbook, photos, champagne flutes, cake-cutter/knife, programs, favors,
Access to Consultant for related questions
Meet all vendors at venue on the day of wedding
Help manage the coordination of rings, marriage license issues, any last payment for vendors
Coordinate setup of ceremony and reception areas
Greet and direct guests to ceremony
Assist with the transition from ceremony to reception
Instruct ushers on their duties
Cake cutting and Departure
Bridal emergency and first-aid kit on hand
Linen and Table Set up/Vendor Greet
This package is great if you need a little extra hand at your wedding, but not quite Coordination of your actual Wedding. We will arrive at your venue several hours before your reception and set-up your tables with linens, flatware, guest favors, etc (you supply inventory). We will meet and direct all your contracted vendors and submit any last due payments if needed. 2 weeks prior to your wedding you will submit a complete listing of your contracted vendors and we will contact them to let them know we will be the point of contact. For more information please contact us.
2 hour in person meeting, Venue Selection, Vendor Recommendations, Budget Planning, Planning Advice, Invitation/Favor selection, Timelines, whatever questions you may have. If, after consultation, you decide on a package, prices will be adjusted accordingly.
Month Of Planning
Which includes up to 12 hours of Day of Coordination and everything listed in that package, but much more comprehensive in planning. We start working with you 6-8 weeks prior to your wedding, which includes:
Logistics and Planning for day of wedding events
Review all current plans in place and make recommendations
Act as primary liaison with all contracted vendors
Attend any remaining Wedding Gown visits, picking up of your dress
Step in at your current plans and pull everything together
Partial Planning Package
This package includes everything from the Day Of Coordination packageand Month Of Package plus the below:
Floral and Event Design Recommendations
Confirming vendor commitments and double-checking the details
Unlimited Vendor Recommendations in all vendor categories
Complete communication with all vendors from beginning to end
Guidance with Entertainment and Music Recommendations
Guidance with Theme, Décor, Floral, and Favor Selection Recommendations
Assistance with Menu & Dessert Selection
Full Service Wedding Planning
Your wedding will take about 200-250 hours of planning time. That adds up to about 30 weekends of your time. That’s almost eight months of planning time.
For the couple that would like someone to assist them throughout the planning process from start to finish. We can assist in all aspects, from assembling a team of vendors to designing the overall aesthetic. We will provide advice and manage every detail of the event. All other packages are included in this package, plus the below:
Develop a vision for the wedding day
Designing the Reception table settings
Review of current budget
Hiring the necessary vendors
Research and recommend the perfect venue based on your event specifications
Schedule and attend site appointments
Complete contract negotiations
Entertainment & décor ideas
Hotel bookings for family and guests
Arrange sightseeing tours for family and guests
In-Depth venue overview for wedding and reception
Venue layout(s) and guest seating assistance
Set all cake/food tasting appointments
Custom seating arrangement layout
4 hour planning credit towards planning one of the following:
Includes Custom Wedding Website and Management which includes
Building your personalized website
Planning your activities
Record your guest list
Custom Gifts of Appreciation
In advance of the wedding, be sure to think about personal gifts you need to prepare for. It's a very thoughtful gesture to give a small gift to anyone who has a special role in your wedding. We can customize Out of Town Bags, Wedding Candy Bags, Children Activity Packs, Favor Gift Bags for ushers, flower girls, ring bearer and hosts.
Some other services we can provide:
* Consultation to review client's ideas and needs
* Wedding budget analysis
* Setup wedding reception decor only
* Coordinate only the wedding ceremony
* Coordinate only the reception
* Wedding venue referrals customized to your budget
* Full rehearsal and ceremony management
* Vendor referrals customized to your budget
* Meet with all vendors the day of wedding
* Attend meetings with your vendor/venues
* Assist with accommodations and gifts
* Guest list and seating arrangement assistance
* Coordinate setup of ceremony and reception areas
* Bridal emergency and first-aid kit on hand
* Coordinate setup of ceremony and reception areas
* Meet all vendors at venue on the day of wedding
* Instruct ushers on their duties
* Greet and direct guests to ceremony
* Assist with the transition from ceremony to reception
* Bouquet/Garter toss, cake cutting and departure
Why book with Pink Swan Events?
Satisfied customers and a track record of success
One stop event experience
We have the staff and resources to "do it all"
We take our name very seriously
Customer satisfaction is our #1 priority!
Certified and Experienced
We bring a lot of proven experience to the table.
We come dressed in professional all black attire ready for the day
Specializing in Day of Wedding Coordination
We use sophisticated techniques and proven strategies to ensure your wedding goes smoothly.
We save you time, money and aggravation
We are also there to help find creative solutions whenever those unexpected problems arise
We are good at what we do!
Benefits to hiring Pink Swan Events
Usage of candy or centerpiece containers when you book (including scoops/tongs/linens)
Usage of banquet tables
Skype consultations around your schedule
Wedding gown and veil consultation
Phenomenal Bridal Emergency kit that pleases everyone
Need I say more?
Just call us!
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Recommended by 100% of couples
Patricia · Married on 08/26/2012
We worked with Jennifer Sellers of Pink Swan Events for Day of Wedding Coordination Services. Jennifer is extremely detail oriented and was on top of every detail related to our wedding rehearsal and wedding. She is very knowledgeable and asked us a lot of questions to adequately understand our needs and vision. She also worked closely with our vendors, confirming details and asking tons of questions that we would have never thought to ask, which helped to ensure that every detail came together in the end. Knowing that she was taking care of everything gave my hubby and I peace of mind on our wedding day and allowed us to really be present and enjoy ourselves. We did not originally plan to hire a wedding coordinator, but as the weeks drew closer to the wedding and the details kept piling up, we knew we would have been too overwhelmed if we didn’t have a professional overseeing the details. Jennifer not only ensured that things moved along without issue, but she also calmly handled some unexpected issues on our wedding day, leaving us to be in wedded bliss and enjoying every minute. If you are reading this review and are hesitant as to whether to hire Jennifer, trust us, she is worth the expense!Sent on 09/08/2012
Jenny · Married on 06/15/2012
Jennifer was our Day-Of Coordinator and she was great! She handled everything beautifully the night of the wedding and everything ran smoothly and without any hiccups. Plus, she's super nice and very professional.Sent on 07/25/2012
Pink Swan Events~ Certified Planners~'s reply:
User1619474 · 2+ years ago
We cannot say enough wonderful things about Jennifer Sellers and Pink Swan Events! My husband and I initially did not plan to hire a day-of coordinator, but we wholeheartedly agree that hiring Jennifer is one of the best decisions that we made! When I first met with Jennifer and she explained all of the things that she takes care of, it became immediately obvious that her services would be invaluable to us on our wedding day and that she would be providing much more than simply “day-of” services. In fact, she became involved nearly a month before our wedding!Sent on 06/05/2012
With Jennifer as our day-of coordinator, we were supremely confident that any hiccups would be handled and that we could fully enjoy our big day. And that definitely turned out to be the case! From one of our groomsmen passing out in the middle of our wedding ceremony to pictures running late and guests showing up who hadn’t RSVP’d (and I’m sure other things that we don’t even know about!), Jennifer made sure that the wedding continued seamlessly and virtually uninterrupted. We are certain that things could have easily been derailed if she had not been there to expertly guide everyone. We are also certain that we would not have been able to relax and enjoy our wedding day nearly as much if we hadn’t hired Jennifer! In addition, we didn’t have to task our family and friends (nearly all of whom were from out of town) with doing all of the many things that Jennifer handled for us. Instead, they got to enjoy our wedding, too!
Jennifer is, without question, a delight to work with. We also loved her assistant, Amanda, who helped Jennifer with our ceremony rehearsal and wedding day. In fact, we had several guests comment about how lovely they both were! In addition to being easy to work with, Jennifer is professional, extremely responsive, experienced, full of suggestions, and thinks about all of the little things that so many brides and grooms overlook. Her level of detail is exceptional and was noted not only by us, but our other vendors and our guests! (Consider, for instance, that she put together a 12-page timeline for our wedding weekend that highlighted who needed to be where and what needed to be happening at each moment--amazing!). It is clear that she puts a tremendous amount of work into every wedding that she’s involved with. Her value, in our opinion, cannot be overstated.
We are so grateful to Jennifer and Pink Swan Events for helping to ensure that our wedding went off without a hitch!
Pink Swan Events~ Certified Planners~'s reply:
I work with many wonderful Planners and Pink Swan is definitely among the best. They are on top of everything from start to finish and they are fun to work with. I can tell my couple will be relaxed and happy throughout their day because Pink Swan has them covered.
I worked with Jennifer and her team at Hotel Monaco Alexandria this past weekend, and she was fabulous. Very organized and accommodating. I've got a ton of photos of happy smiling people, which is the best endorsement I can give!
My client, who hired Pink Swan, was completely and totally amazed and grateful for the incredible job they did for her wedding. Please take a moment to read the review that was written on the Pink Swan review page!