Guest Post by: Liz Coopersmith, Silver Charm Events
All of your vendors, from your bakery to the chair rental company, want to do the best job for you that they can. And a big part of that is making sure they have what they need to do that – Time.
Many couples take it for granted that their vendors will be able to perform no matter what the circumstances. A big part of my job as a wedding planner is getting everyone on the same page. Here are three things to keep in mind so you can do the same:
1. There are two things that you won’t be able to change about your venue: When you can get in, and when you absolutely have to be out. There’s very little flexibility there.
Two to three hours to set-up before your ceremony is preferable, but find out which of your vendors need more time than others. Believe them when they tell you how much. Installing a dance floor or decorating your ceremony could take a couple of hours each. Ask.
2. How you are managing their time during your wedding day? How many hours do you have your photographer, and what needs to be fit into that? Decide which event will be the last one that they shoot. Is it the bouquet and garter toss? Is it the cake cutting?
Find out how long will it take to serve dinner, too. And most importantly, tell your DJ all of this. If you don’t have a planner, your DJ will be the one keeping the day moving.
3. What you can do if there isn’t enough time? There are two solutions – extra money or extra labor. Find out now how much additional hours costs with everyone, right now.
You might be able to use resources you already paid for, though. Are extra hands available on-site, or can your vendors bring in more help? Can you install any of the rentals the day before? Pick them up the next day? Ask what’s possible and choose the easiest option.
There are a lot of moving pieces to handle, but once you get them all set in place, you’ll be thrilled to watch as everyone and everything flows smoothly during your wedding day. Enjoy.
See you at the end of the aisle,
Liz Coopersmith is the owner of Silver Charm Events, a wedding planning service in Los Angeles. She is the author of The Mad Dash Down The Aisle: Planning Your Wedding in Six Months or Less, which is available on Amazon Kindle. You can find out more about her at www.silvercharmevents.com.