I just finalized reviewing the details of our banquet event orders (BEO). We are having both our rehearsal dinner and wedding at the same site. A banquet event order is the form that your catering and site vendor will use to make your wedding happen. It pretty much summarizes all of the details that you’ve been relaying to your venue.
It was imperative for me to sit down and go through every details of the banquet event order. I was so grateful that our Special Events Coordinator emailed us both forms in a word document. This made it easy for me to edit or add any missing details.
On the BEO, you’ll most likely have the following information:
- The amount of money you’ve already paid the venue which is the deposit plus any other payments. Please make sure the total you paid is accurate.
- Arrival time for staff and guests. The arrival time is a key piece of information because it tells you when your vendors can access the venue for set up.
- If you are having a plated dinner like us for the rehearsal dinner, please review the total number of plates ordered. The number of attendants you give to the venue a year before the wedding may have changed.
- If you are doing a walk through, then make sure they set up the room ceremony style.
- If your siblings have babies, then request high chairs for them.
- Make sure the colors on your linen requests are accurate too!
- If you have wedding planners, please make sure they are listed as the day of contact. You don’t want the banquet staff asking you about something that you don’t remember and don’t want to go over on your wedding day.
- Also, make sure that the timing of events goes according to the wedding day schedule that your wedding planners designed. I am referring to the ceremony, cocktail hour, buffet, toasting, etc.
These and many other details are extremely important to have clear between you and your venue. Good luck!