Pink Swan Events is your Premier Events & Wedding Coordination Company. Our primary concern is to cater to your lifestyle. Our commitment is to you and to facilitating a flawless planning process and an exceptional experience.
Working with you every step of the way to make your wedding perfect. You will find that you will be able to relax and actually enjoy your planning.
We will take care of every detail needed for your wedding, from ceremony location to organizing and managing your Reception to the last minute details.
With the different Wedding Venues and Packages we offer, we are confident that we have something to suit your needs.
We save you time, and aggravation.
Here is brief overview of our Classic Day Of Coordination
Final Venue Walk Through
Full Rehearsal, Ceremony and Reception Coordination
Contacting all your vendors upon hiring our services
Creation of a Detailed Wedding Timeline & Vendor Contact Sheet with detailed information
Confirming vendor commitments
Choreograph the bridal party's positions and roles during the wedding rehearsal.
Ensure that your personal items are displayed and distributed when necessary such as: guestbook, photos, champagne flutes, cake-cutter/knife, programs, favors,
Access to Consultant for related questions
Meet all vendors at venue on the day of wedding
Help manage the coordination of rings, marriage license issues, any last payment for vendors
Coordinate setup of ceremony and reception areas
Greet and direct guests to ceremony
Assist with the transition from ceremony to reception
Instruct ushers on their duties
Cake cutting and Departure
Bridal emergency and first-aid kit on hand
Linen and Table Set up/Vendor Greet
This package is great if you need a little extra hand at your wedding, but not quite Coordination of your actual Wedding. We will arrive at your venue several hours before your reception and set-up your tables with linens, flatware, guest favors, etc (you supply inventory). We will meet and direct all your contracted vendors and submit any last due payments if needed. 2 weeks prior to your wedding you will submit a complete listing of your contracted vendors and we will contact them to let them know we will be the point of contact. For more information please contact us.
2 hour in person meeting, Venue Selection, Vendor Recommendations, Budget Planning, Planning Advice, Invitation/Favor selection, Timelines, whatever questions you may have. If, after consultation, you decide on a package, prices will be adjusted accordingly.
Month Of Planning
Which includes up to 12 hours of Day of Coordination and everything listed in that package, but much more comprehensive in planning. We start working with you 6-8 weeks prior to your wedding, which includes:
Logistics and Planning for day of wedding events
Review all current plans in place and make recommendations
Act as primary liaison with all contracted vendors
Attend any remaining Wedding Gown visits, picking up of your dress
Step in at your current plans and pull everything together
Partial Planning Package
This package includes everything from the Day Of Coordination packageand Month Of Package plus the below:
Floral and Event Design Recommendations
Confirming vendor commitments and double-checking the details
Unlimited Vendor Recommendations in all vendor categories
Complete communication with all vendors from beginning to end
Guidance with Entertainment and Music Recommendations
Guidance with Theme, Décor, Floral, and Favor Selection Recommendations
Assistance with Menu & Dessert Selection
Full Service Wedding Planning
Your wedding will take about 200-250 hours of planning time. That adds up to about 30 weekends of your time. That’s almost eight months of planning time.
For the couple that would like someone to assist them throughout the planning process from start to finish. We can assist in all aspects, from assembling a team of vendors to designing the overall aesthetic. We will provide advice and manage every detail of the event. All other packages are included in this package, plus the below:
Develop a vision for the wedding day
Designing the Reception table settings
Review of current budget
Hiring the necessary vendors
Research and recommend the perfect venue based on your event specifications
Schedule and attend site appointments
Complete contract negotiations
Entertainment & décor ideas
Hotel bookings for family and guests
Arrange sightseeing tours for family and guests
In-Depth venue overview for wedding and reception
Venue layout(s) and guest seating assistance
Set all cake/food tasting appointments
Custom seating arrangement layout
4 hour planning credit towards planning one of the following:
Includes Custom Wedding Website and Management which includes
Building your personalized website
Planning your activities
Record your guest list
Custom Gifts of Appreciation
In advance of the wedding, be sure to think about personal gifts you need to prepare for. It's a very thoughtful gesture to give a small gift to anyone who has a special role in your wedding. We can customize Out of Town Bags, Wedding Candy Bags, Children Activity Packs, Favor Gift Bags for ushers, flower girls, ring bearer and hosts.
Some other services we can provide:
* Consultation to review client's ideas and needs
* Wedding budget analysis
* Setup wedding reception decor only
* Coordinate only the wedding ceremony
* Coordinate only the reception
* Wedding venue referrals customized to your budget
* Full rehearsal and ceremony management
* Vendor referrals customized to your budget
* Meet with all vendors the day of wedding
* Attend meetings with your vendor/venues
* Assist with accommodations and gifts
* Guest list and seating arrangement assistance
* Coordinate setup of ceremony and reception areas
* Bridal emergency and first-aid kit on hand
* Coordinate setup of ceremony and reception areas
* Meet all vendors at venue on the day of wedding
* Instruct ushers on their duties
* Greet and direct guests to ceremony
* Assist with the transition from ceremony to reception
* Bouquet/Garter toss, cake cutting and departure
Why book with Pink Swan Events?
Satisfied customers and a track record of success
One stop event experience
We have the staff and resources to "do it all"
We take our name very seriously
Customer satisfaction is our #1 priority!
Certified and Experienced
We bring a lot of proven experience to the table.
We come dressed in professional all black attire ready for the day
Specializing in Day of Wedding Coordination
We use sophisticated techniques and proven strategies to ensure your wedding goes smoothly.
We save you time, money and aggravation
We are also there to help find creative solutions whenever those unexpected problems arise
We are good at what we do!
Benefits to hiring Pink Swan Events
Usage of candy or centerpiece containers when you book (including scoops/tongs/linens)
Usage of banquet tables
Skype consultations around your schedule
Wedding gown and veil consultation
Phenomenal Bridal Emergency kit that pleases everyone
Need I say more?
Just call us!